Page Comparison

Whitehaven Coal Contract Owner Appointment Form

This business rule was last updated by WHC on 15.01.2018

• Document must be fully completed and signed by all required WHC personnel in all signature blocks
• Contracting company details must be displayed on form
• Contracting company details must match registered company details in Onsite
• Name of appointee – Contract Owner as listed on FORM 1

•  Sites must be listed
• WHC Contract Coordinator - must complete name, signature and date. Name must match FORM 1.

• Appointed by – signed as per FORM 1
• Black and white or colour copy is accepted
• The mine operator or relevant manager must sign the form
• Whitehaven Coal Contract Owner Appointment Form to be completed and uploaded in Portal and Onsite.
• Contract Owner is not needed for class A
• Black and white or colour copy is accepted

• Issue date to be recorded as Date of document approval by WHC
• Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years

Whitehaven Coal Contract Coordinator Appointment Form

This business rule was last updated by WHC on 28.03.2018

• Document must be fully completed and signed by all required WHC personnel in all signature blocks
• Contracting company details must be displayed on form
• Contracting company details must match registered company details in Onsite
• Name of appointee – Contract Coordinator as listed FORM 2 and FORM 1
• Sites must be listed
• WHC Contract Coordinator - must complete name, signature and date. Name must match FORM 1.
• Appointed by – must match FORM 1
• The mine operator or relevant manager must sign the form
• Whitehaven Coal Contract Coordinator Appointment Form to be completed and uploaded in Portal and Onsite.
• Black and white or colour copy is accepted

• If form 1 is stating several contract coordinators, all forms for contract coordinators should be uploaded in the portal
• Issue date to be recorded as Date of document approval by WHC
• Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years

Contractor Company Supervisor Nomination Form

This business rule was last updated by WHC on 15.01.2018

• Document must be fully completed and signed in all signature blocks
• Contracting company details must be displayed on form
• Contracting company details must match registered company details in Onsite
• Contract company supervisor – must match FORM 1
• Site/Area; WHC Contract Owner (Class B & C); WHC Coordinator – must be completed as per site required
• Approval (Site or Area) must complete name, signature and date. Name must match FORM 1.
• The mine operator or relevant manager must sign the form
• Whitehaven Coal Company Supervisor form to be completed and uploaded in Portal and Onsite.
• Black and white or colour copy is accepted

• Issue date to be recorded as Date   of document signature by contracting company
• Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years

• Contracting company details must be displayed on form
• Contracting company details must match registered company details in Onsite
• Authority to Undertake Induction form to be completed and uploaded
• Black and white or colour copy is accepted

NOTE: All people intending to work underground need Gerald Linde or Brian Williams to sign off on the ATUI (form 3) and Form 2

• MEM - all mechanical trades (Surface and UG) (Richard Hokin)
• EEM  - all electrical trades (Surface and UG) (Chris Bentham)
• CHPP, Surface  Civil and Engineering - (Aron Cane)
• Surface Drilling, Enviro, cultural Heritage and Tech Services - (Owen Salisbury or Dave Ellwood )
• Safety and Training - (Scott Ginnivan)

Example:

If U/G mechanical trade then Gerald or Brian AND Richard Hokin to sign.

If enviro work then only Owen or Dave to sign

•  Issue date to be recorded as the date of document approval by WHC

Head Contractor Details

• Contracting company details must be displayed on form
• Contracting company details must match registered company details in Onsite
• Head contractor Company details to be displayed
• Black and white or colour copy is accepted

• Issue date to be recorded as the date of submission
• Expiry date to be calculated as 6 months from Issue date

• Contracting company details must be displayed on form
• Contracting company details must match registered company details in Onsite
• Subcontractor Company details to be displayed
• Black and white or colour copy is accepted

• Issue date to be recorded as the date of submission
• Expiry date to be calculated as 6 months from Issue date

This business rule was last updated by WHC on 15.01.2018

• Contracting company details must be displayed on form
• Contracting company details must match registered company details in Onsite
• Contractor company supervisor box must be completed
• Site/Area – must be listed as per site required; WHC Contractor Owner (class B & C) – must be listed; WHC Contract Coordinator(s) – must be listed – One contract coordinator per site, the contract owner might or might not be the same for all sites listed
• Scope of Work section must be listed
• Contractor Classification must be ticked and must match class in Onsite.
• Duration of work, cost, & people must be completed
• Contractor management section all questions completed
• Notifications to relevant WHC department - optional
• Approval – must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form. 
  List of authorised approvers can be found HERE
• Whitehaven Coal Contractor Engagement Form 1 to be completed and uploaded
• Black and white or colour copy is accepted

• Issue date to be recorded as Date of document approval by WHC
• Expiration to be recorded 3 years from starting date except if stated otherwise in the document.

WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5

This business rule was last updated by WHC on 15.01.2018

• Primary Contracting company details must be displayed on form
• Sub- Contracting company details must be displayed on form.
• Primary Contracting company details must match registered company details in Onsite
• Primary contactor company -  must be listed with contact details and company to match FORM 1.
• Sub- contractor company - must be listed with contact details
• Site/Area; WHC Contract Owner (Class B & C); WHC Coordinator(s)
• Scope of work completed

• Approval – Must have name printed, signature and dated. Contract owner must match form 2.  
• Duration of work, cost, & people must be completed

• Sub-contractor management – all fields completed
• Approval (site or area) – WHC contract owner must match FROM 2. Must have name, signature and date.
• Acknowledgement – Primary contractor company supervisor name must match FORM 1.
• Form 5 must be fully completed before upload
• Black and white or colour copy is accepted

NOTE: Sub-contractors of sub-contractors will be related to the primary contractor.

NOTE: *When form 5 is uploaded for a sub-contractor and the primary contractor has registered as an uncategorized contractor - send form 5 to site for approval*

• Form(s) can be uploaded separately or as a bundle.

• 1 form per sub-contractor
• Expiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 years

Whitehaven Coal HSE Document Form 2

This business rule was last updated by WHC on 1524.0204.2018

• Contracting company details must be displayed on form
• Contracting company details must match registered company details in Onsite
• Contractor Company Supervisor – listed
• Site/Area; WHC Contract Owner (class B & C); WHC contract Coordinator – must match details listed on FORM 1
• WHC Group Standards – OC and/or Narrabri mine section completed. 
• Other relevant WHC standards or procedures – optional
• WHC (OC) and/or WHC (NCO) Approvals – must match FORM 1. Must have name printed, signed and dated. 1 Mine operator minimum or relevant manager must sign for his area for OC, U/G need 3 signatures for MME, electrical and mechanical Engineering
  List of authorised approvers can be found HERE
• Contractor Company Acknowledgement must be completed – the Class must match FORM 1, name needs to be inserted in statement.
• The class must be selected, to confirm that they agree to classification given
• Contractor company supervisor – Must have name printed, signature and dated.
• Approval – Must have name printed, signature and dated.
• Whitehaven Coal H&C Document Form 2 to be completed and uploaded
• Black and white or colour copy is accepted

NOTE: All people intending to work underground need Gerald Linde or Brian Williams to sign off on the ATUI (form 3) and Form 2

• MEM - all mechanical trades (Surface and UG) (Richard Hokin)
• EEM  - all electrical trades (Surface and UG) (Chris Bentham)
• CHPP, Surface  Civil and Engineering - (Aron Cane)
• Surface Drilling, Enviro, cultural Heritage and Tech Services - (Owen Salisbury or Dave Ellwood )
• Safety and Training - (Scott Ginnivan)

Example:

If U/G mechanical trade then Gerald or Brian AND Richard Hokin to sign.

If enviro work then only Owen or Dave to sign

• Issue date to be recorded as Date of document approval by WHC
• Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years