Versions Compared

Old Version 15

changes.mady.by.user Anika McEvoy

Saved on

compared with

New Version 16

changes.mady.by.user Anika McEvoy

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.


Expand
titleMotor Vehicle

Anchor
motorvehicle
motorvehicle

CertificationCertification RequirementsUpload RequirementExamples

Motor Vehicle Insurance Policy 

  • Business name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
  • Include list / schedule of vehicles covered if applicable or an umbrella policy  covering all motor vehicles registered under that company name.
  • Accepted types: Motor Vehicle, CTP, Comprehensive, Motor Fleet, Third Party Property
  • Must be minimum 10 million (AUD) coverage for 3rd Party Liability / Legal Liability / 3rd Party Property - Minimum not required for comprehensive.

  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly 
    basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = As specified on policy <accepted type> Motor Vehicle Insurance
  • Amount Description = As specified on policy <3rdParty Liability / Legal Liability / 3rd Party Property>  EXCEPT amount not required for Comprehensive
  • Amount = as per policy (minimum of 10 million AUD) EXCEPT amount not required for Comprehensive

 

 





Expand
titlePlant and Equipment

Anchor
plantandequipment
plantandequipment

CertificationCertification RequirementsUpload RequirementsExamples
Plant and Equipment Insurance 
  • Business name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
  • Must display Mobile Plant and Equipment as the type
  • Must also include a schedule of items covered and how much they are insured for (usually in table format) - typically market or replacement value.
  • The minimum amount is in reference to the Third Party Liability not the total sum insured. If the document doesn't have the Third Party Liability coverage displayed it is not acceptable.
  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
    basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Plant and Machinery or ISR (Industrial Special Risk)
  • Amount Description = not required
  • Amount = not required - No minimum or maximum amount required
 



Expand
titleProfesional Indemnity

Anchor
professionalindemnity
professionalindemnity

CertificationCertification RequirementsUpload RequirementExamples

Insurance.Professional Indemnity.Certificate of Currency

  • Business Name and ABN (if listed) needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
  • Must be a minimum amount of $1,000,000 or greater where specified in contract.
  • Must state Professional Indemnity
  • The certificate must be dated in the last 12 months and must evidence dates of insurance cover for the current date

Self-Insurance

  • If the company indicates 'Self Insured' = Signed letter to be uploaded from the contracting partner. This will be escalated to consider the financial creditworthiness of the contracting partner and the risk profile of the contract.
    • Issue Date = Start of coverage date listed on policy
    • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
      basis the expiry will be set when the next payment is due)
    • Insurer = Insurer will be listed in policy content
    • Policy Number = as specified on the policy
    • Item = Professional Indemnity
    • Amount Description = Same as item
    • Amount = as specified on policy (no minimum amount required as this is set per contract)

 

 





Expand
titlePublic and Product Liability

Anchor
pulicandproduct
pulicandproduct

CertificationCertification RequirementsUpload RequirementExamples

Public &/or Product Liability Insurance

  • Company name on document must match the details registered in Onsite Track Easy and ABN if listed
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
  • If a certificates states a company name and ‘its subsidiaries’ then this is ok to accept where the contracting partner is listed on the certificate, please add to the business rule for future reference
  • The actual public liability amount must meet or exceed AUS$20,000,000
  • All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.
  • If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.
  • Please record certificate validity dates as per document
Accepted:Requires Approval:Not accepted:

Public Liability

Public and Products Liability

Broad form Liability

General and products

"Combined general liability insurance" when "Public and product" level of insurance is included

General Liability

Business Liability

Legal Liability

Umbrella Liability

IT Liability

Product Only

 


  • If a certificate is submitted and refers to the liability cover under another name (as mentioned in the table above, under “REQUIRES APPROVAL”), we will need to request from the company a revised certificate of insurance naming the contracting partner
  • If the document is not one of the “ACCEPTED” forms of Public Liability types, it must be referred to BHP Mt Arthur for approval.
  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly 
    basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Type of of coverage / policy (i.e. Public & Products Liability, Public Liability, Broadform Liability, General & Public Liability
  • Amount Description = Same as item
  • Amount = as specified on policy (must be minimum of 20 million AUD or equivalent

 Example of unacceptable insurances:

  • Product Liability - $20,000,000 (Unacceptable as it is only product liability - Public liability needs to be included)
  • Public Liability Policies under $20,000,000
  • A Policy where the minimum insured amount is split amongst the different types of cover
    E.g. Products Liability $10,000,000 and Public Liability $10,000,000 = $20,000,000.

 

Examples of acceptable insurances:

  • Limit of Liability
  • Public Liability    $20,000,000
  • Public & Products Liability for any one occurrence    $20,000,000
  • Broadform Liability   $20,000,000
  • Commerical Umbrella insurance is acceptable if uploaded with a public and product liability policy covering a minimum of $10mil for Public liability and $10mil for Products liability. The expiry will then be the policy expiring first.

 

 



Accepted Example for "Combined general liability insurance" when "Public and product" level of insurance is included:

Image Modified

 


NOTE: The 'CERT Type' data such as Insurer, Policy Number, Item and amount do not be complete when verifying the data for this certification



Expand
titleWorkers Compensation

Anchor
workerscompensation
workerscompensation

CertificationCertification RequirementsUpload RequirementsExample Documents
Workers Compensation Insurance - New South Wales
  • Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

Aust / Australia can be accepted in any of these forms if also listed as the name in the system

Ttee (means trust) this is acceptable as long as the rest of the name matches

If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • Only CMI insurance is accepted from 1st July 2018, however the transition period runs from 1 July 2018 to 30 September 2018.

During the transition period employers with workers in or about a coal mine that don’t already have a policy with CMI** will only need to ensure that they have a current Certificate of Currency from a workers compensation insurer to cover those workers.

 **CMI= Coal Mine Insurance managed by Coal Services.

From 1 October 2018, after the expiry of the transition period, employers with workers in or about a coal mine will need to have a Certificate of Currency from CMI for a policy.

If you are an employer with employees that work in or about a coal mine you will need to take out a policy with Coal Mines Insurance that covers those employees.

“Work in or about coal mine” definition: Work undertaken at any pit or other place where coal mining is carried on or which is being developed for coal mining to be carried on, including any place located at or in the vicinity of the mine, where material extracted from the coal mine is processed.

This will include situations where:

      • Companies with employees that work in or about a coal mine for only part of a year.
      • Companies with employees that work some of the time in or about a coal mine and elsewhere for the rest of the time
      • Companies with some employees that only work in or about a coal mine and some employees that never work in or about a coal mine
      • Companies providing services ancillary to coal mining, for example, fuel deliveries, equipment deliveries, mining equipment maintenance and repairs, construction
      • Companies providing services not directly related to coal mining, for example, the servicing of office equipment, general deliveries, administration or consulting in an office environment.
  • Additional Criteria:
      • Sole trader with employee(s) require a CMI policy for their employee(s) only and Personal Injury/Accident/Incident Insurance for themselves.
      • Cross border arrangement still apply. Although if the company’s employees are working for more than 6 months in NSW a CMI policy is required.
        For more information on the cross border arrangements please visit the State Insurance Regulatory Authority’s website: sira.nsw.gov.au
  • If documented refers to ‘Self Insurance / Insurer’, Self-Insurance - escalate to BHP Mt Arthur
    BHP Mt Arthur will then check with CMI  
  • Income protection not accepted.
  • Must be current
Issue Date =  The date the policy or letter was issued to the customer - NOT the 'start date'
  • Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
  • End Date = Enter the end as shown on the worker’s compensation document as the ‘End Date’ within Onsite unless the document IS NOT issued by Coal Mine Insurance.
    If the document IS NOT issued by Coal Mine Insurance you will need to enter an expiry date on 30.09.2018
  • Ensure the insurer listed on the worker’s compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer – must be Coal Mines Insurance
  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
  • Enter relevant State abbreviation then ‘Workers Compensation’ in the ‘Item’ field within Onsite
Image Modified