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titleAppointment and Nomination Forms

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whcappointmentforms
whcappointmentforms

CertificationCertification RequirementsUpload RequirementsExamples
Head Contractor Details

Whitehaven Coal Contract Owner Appointment Form

  • Document must be fully completed and signed by all required WHC personnel in all signature blocks
  • Contracting company details must be displayed on form
  • Contracting company details must match registered company details in Onsite
  • Head contractor Company details to be displayed
    • Black and white or colour copy is accepted
    • Issue date to be recorded as
    the date of submission
  • Expiry date to be calculated as 6 months from Issue date
    •   AnchorsubcontractorformsubcontractorformSubcontractor Details
    • Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1

     

    Whitehaven Coal Contract Coordinator Appointment Form

    • Document must be fully completed and signed by all required WHC personnel in all signature blocks
    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    Subcontractor Company details to be displayed
    • Black and white or colour copy is accepted
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1

     

    Contractor Company Supervisor Nomination Form

    • Document must be fully completed and signed in all signature blocks
    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Black and white or colour copy is accepted
    • Issue date to be recorded as
    the date of submission
  • Expiry date to be calculated as 6 months from Issue date
    •   AnchorSubContractorEngagementForm5SubContractorEngagementForm5Whitehaven Coal SubContractor Engagement Form 5
    • Date of document signature by contracting company
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1

     

    Expand
    titleContractor Engagement
    CertificationCertification RequirementsUpload RequirementsExamples
    Anchor
    contractorengagementform1
    contractorengagementform1
    Whitehaven Coal Contractor Engagement Form 1
    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    Whitehaven Coal Contractor Engagement Form 1 to be completed and uploaded
    • Black and white or colour copy is accepted
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration to be recorded as Issue date plus duration of project (can be found in the responses to the questionnaire)
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    contractorengagementform1
    SubContractorEngagementForm5
    contractorengagementform1
    SubContractorEngagementForm5

    Whitehaven Coal

    Contractor

    Sub-contractor Engagement Form

    1

    5 (Subcontractor engaged by a primary contractor)

    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Black and white or colour copy is accepted
    • Document must be fully completed and signed in all signature blocks by Contract owner, Contract coordinator and nominated contractor company supervisor. Names of people required to sign can be identified in the appropriate forms that must also be uploaded (see below)
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1
    		Image Added

    Whitehaven Coal Sub-contractor Engagement Form 5 (Uploaded by primary contractor for subcontractors they engage)

    • Forms are uploaded but not against a cert – need to be transferred to non-verified cert
    • Document must be fully completed and signed in all signature blocks by Contract owner, Contract coordinator and nominated contractor company supervisor. Names of people required to sign can be identified in the appropriate forms that must also be uploaded (see below)
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1
    		 
    Expand
    titleHSC Document

    Anchor
    hscdocument
    hscdocument

    CertificationCertification RequirementsUpload RequirementsExamples
    Whitehaven Coal HSC Document Form 2
    • Document must be fully completed and signed by all required WHC personnel
    • If company has selected Narrabri as the site they are working at then all three signature bloclks must be signed. Contract owner / coordinator names can be identified in the appropriate forms that must also be uploaded (see below)
    • If the company has selected only Open Cut site(s) then only the Open Cut signature block needs to be completed.
    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Black and white or colour copy is accepted
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1
    		 

     

     

    CertificationCertification RequirementsUpload RequirementsExamples

    Head Contractor Details

    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Head contractor Company details to be recorded 3 years from starting date except if stated otherwise in the document.
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    • displayed
    • Black and white or colour copy is accepted
    • Issue date to be recorded as the date of submission
    • Expiry date to be calculated as 6 months from Issue date
    		 

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    subcontractorform
    subcontractorform
    Subcontractor Details

    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Subcontractor Company details to be displayed
    • Black and white or colour copy is accepted
    • Issue date to be recorded as the date of submission
    • Expiry date to be calculated as 6 months from Issue date
    		 

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    handcdocform2
    handcdocform2
    Whitehaven Coal H&C Document Form 2

    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Whitehaven Coal H&C Document Form 2 to be completed and uploaded
    • Black and white or colour copy is accepted
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1
    		 

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    ClassBContractorHSEPlan
    ClassBContractorHSEPlan
    Whitehaven Coal Class B Contractor HSE Plan

    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Whitehaven Coal Class B Contractor HSE Plan to be completed and uploaded
    • Black and white or colour copy is accepted
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1

    System.Contractor Management.WHC-FRM-Contractor HSE Documents Form 2

    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • HSE Documents Form 2 to be completed and uploaded
    • Black and white or colour copy is accepted
    • Issue date to be recorded as Date of document approval by WHC
    Whitehaven Coal Authority to Undertake Induction
    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Authority to undertake Induction form to be completed and uploaded
    • Black and white or colour copy is accepted
    • Issue date to be recorded as Date of document approval by WHC