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Whitehaven Coal Contract Owner Appointment Form

This business rule was last updated by WHC on 26.02.2019

• Name of Appointee: Contract Owner as listed on FORM 1 and Form 2
• Contracting company: Must be listed and match company registered in system

• This appointment applies at the following WHC Site(s) / Department(s): Sites must be listed
• WHC Contract Owner: must complete name, signature and date. Name must match FORM 1.

• Appointed By: must complete name, signature and date. Name must match FORM 1 - Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site).
• Black and white or colour copy is accepted
• Contract Owner is not needed for class A
• Black and white or colour copy is accepted

• If form 1 is stating several contract coordinators, all forms for contract coordinators should be uploaded in the portal
• Issue date to be recorded as Date of document approval by WHC
• Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years

Whitehaven Coal Contract Coordinator Appointment Form

This business rule was last updated by WHC on 26.02.2019

• Name of Appointee: Contract Coordinator as listed FORM 2 and FORM 1
• Name of Contracting Company: must be listed and match registered company in system
• This appointment applies at the following WHC Site(s)/Department(s): Sites must be listed
• WHC Contract Coordinator: must complete name, signature and date. Name must match FORM 1.
• Appointed By: must complete name, signature and date. Name must match FORM 1 - Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site).
• Black and white or colour copy is accepted

• If form 1 is stating several contract coordinators, all forms for contract coordinators should be uploaded in the portal
• Issue date to be recorded as Date of document approval by WHC
• Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years

• Details:

              Contractor company: must be displayed on form and must match registered company details in system.

              Contractor company supervisor: must be listed and match Form 1 and Form 2.

• Site/Area:  must be listed as per site required - Click HERE for a list of sites;
• WHC Contractor Owner (class B & C): must be listed;
• WHC Contract Coordinator(s): must be listed –  at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
• Approval (Site or Area): must have name printed, must be signed and dated. Name must match FORM 1 - Mine Operator or Delegate(Mine Site) or Relevant Manager (Off Site): Note; Version 2 - If the contract owner has signed in place of the Mine Operator or Delegate or Relevant Manager, this can be accepted.
• Black and white or colour copy is accepted

The latest version of the Contractor Company Supervisor Nomination Form is issue 3.0 – version 2 and 3 can be accepted.

Version 2 accepted until the 30.09.2019

• Issue date to be recorded as Date of document signature by contracting company
• Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years

Head Contractor Details

• Contracting company details must be displayed on form
• Contracting company details must match registered company details in system
• Head contractor Company details to be displayed
• Black and white or colour copy is accepted

• Issue date to be recorded as the date of submission
• Expiry date to be calculated as 6 months from Issue date

• Contracting company details must be displayed on form
• Contracting company details must match registered company details in system
• Subcontractor Company details to be displayed
• Black and white or colour copy is accepted

• Issue date to be recorded as the date of submission
• Expiry date to be calculated as 6 months from Issue date

• Details:

Contractor company: must be displayed on form and must match registered company details in system.

Contractor company supervisor: must be listed

• Site/Area:  must be listed as per site required - Click HERE for a list of sites;

WHC Contractor Owner (class B & C): must be listed;

               WHC Contract Coordinator(s): names must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed

• Scope of Work: must be listed
• Contractor Classification & Justification: must be ticked and must match class selected in system.
• Contractor management section all questions completed
• Approval (Site or Area): must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form. 
  List of authorised approvers can be found HERE
• Black and white or colour copy is accepted

• Issue date to be recorded as Date of document approval by WHC
• Expiration to be recorded 3 years from starting date except if stated otherwise in the document.

Primary Contractor company: Must have a primary contracting company listed who is already registered with Whitehaven Coal. Sub-contractor Company: Must be listed.

Site/Area:  must be listed as per site required - Click HERE for a list of sites.

WHC Contractor Owner (class B & C): must be listed;

WHC Contract Coordinator(s): must be listed –  at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed

Scope of Work: must be listed.

Approval (site or area): A minimum of one WHC contract owner must be listed and must match primary contracting company Form 1.

Acknowledgement:Primary contractor company supervisor name must match Form 1.

Version 4.0 released 06/04/2018, previous versions accepted for 3 months past this release date.

• Form(s) can be uploaded separately or as a bundle.

• 1 form per sub-contractor
• Expiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 years

Whitehaven Coal HSE Document Form 2

This business rule was last updated by WHC on 26.02.2019

• Details:

Contractor company: must be displayed on form and must match registered company details in system.
Contractor company supervisor: must be listed and match Form 1

• Site/Area:  must be listed as per site required - Click HERE for a list of sites;

WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): must be listed –at least one contract coordinator per site, the contract owner   might or might not be the same for all sites listed

• Contracting Company Acknowledgement: Contractor Company to complete either class B or C section.
• Contractor Company Supervisor: must print name, sign and date. Details must match Form 1.
• Black and white or colour copy is accepted

• Form 2 only required for Class B and C
• Issue date to be recorded as Date of document approval by WHC
• Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years

Business Rule for Version 7.0 of the Whitehaven Coal HSE Document Form 2:

• Contract owners and coordinators to be listed for each site,
• Contract owner to approve form
• And contracting company to acknowledge their classification and sign form.

Business Rule for Version 7.0 of the Whitehaven Coal HSE Document Form 2:

• Issue date to be recorded as Date of document approval by WHC
• Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years