Certification | Certification Requirements | Upload Requirements | Examples |
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| contractorengagementform1 |
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| contractorengagementform1 |
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| Whitehaven Coal Contractor Engagement Form 1
This business rule was last updated by WHC on 15.01.2018
| - Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Contractor company supervisor box must be completed
- Site/Area – must be listed as per site required; WHC Contractor Owner (class B & C) – must be listed; WHC Contract Coordinator(s) – must be listed – One contract coordinator per site, the contract owner might or might not be the same for all sites listed
- Scope of Work section must be listed
- Contractor Classification must be ticked and must match class in Onsite.
- Duration of work, cost, & people must be completed
- Contractor management section all questions completed
- Notifications to relevant WHC department - optional
- Approval – must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form.
- Whitehaven Coal Contractor Engagement Form 1 to be completed and uploaded
- Black and white or colour copy is accepted
| - Issue date to be recorded as Date of document approval by WHC
- Expiration to be recorded 3 years from starting date except if stated otherwise in the document.
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| SubContractorEngagementForm5 |
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| SubContractorEngagementForm5 |
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Whitehaven Coal Sub-contractor Engagement Form 5 (Subcontractor engaged by a primary contractor) | - Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Black and white or colour copy is accepted
- Document must be fully completed and signed in all signature blocks by Contract owner, Contract coordinator and nominated contractor company supervisor. Names of people required to sign can be identified in the appropriate forms that must also be uploaded (see below)
| - Issue date to be recorded as Date of document approval by WHC
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1
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WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5
This business rule was last updated by WHC on 15.01.2018
| - Primary Contracting company details must be displayed on form
- Sub- Contracting company details must be displayed on form.
- Primary Contracting company details must match registered company details in Onsite
- Primary contactor company - must be listed with contact details and company to match FORM 1.
- Sub- contractor company - must be listed with contact details
- Site/Area; WHC Contract Owner (Class B & C); WHC Coordinator(s)
- Scope of work completed
- Approval – Must have name printed, signature and dated. Contract owner must match form 2.
- Duration of work, cost, & people must be completed
- Sub-contractor management – all fields completed
- Approval (site or area) – WHC contract owner must match FROM 2. Must have name, signature and date.
- Acknowledgement – Primary contractor company supervisor name must match FORM 1.
- Form 5 must be fully completed before upload
- Black and white or colour copy is accepted
NOTE: Sub-contractors of sub-contractors will be related to the primary contractor. | - Form(s) can be uploaded separately or as a bundle.
- 1 form per sub-contractor
- Expiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 years
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