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Motor Vehicle Insurance Policy 

• Business name Name and ABN needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
  
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• Include list / schedule of vehicles covered if applicable or an umbrella policy  covering all motor vehicles registered under that company name.
• Accepted types: Motor Vehicle, CTP, Comprehensive, Motor Fleet, Third Party Property
• Must be minimum 10 million (AUD) coverage for 3government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage;
• Must be minimum 20 million (AUD) coverage for 3^rd Party Liability / Legal Liability / 3^rdParty Property unless policy is comprehensive
• Must list the policy number
• Must be current

**NOTE: For comprehensive, the policy won’t specify <3^rd Party Liability / Legal Liability / 3^rd Party

Property> but it will list the market value of the vehicle 

• Start Date = Start of coverage date listed on policy
Expiry
• End Date = Coverage end date listed on policy (If the policy is paid on a monthly 
  basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number = as specified on the policy
• Item = As specified on policy <accepted type> Motor Vehicle Insurance. If Policy is for comprehensive, list 'Comprehensive Motor Vehicle' instead.
• Amount
Description 
• Name = As specified on policy <3^rdParty Liability / Legal Liability / 3^rd Party Property>
  EXCEPT amount not required for Comprehensive
• UNLESS the policy is for comprehensive in which case 'market value' can be written in
• Amount = as per policy (minimum of
10
• 20 million AUD)
EXCEPT amount not required for Comprehensive
• UNLESS the policy is for comprehensive in which case the amount will be '0'

• Business name Name and ABN needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• Must display Mobile Plant and Equipment government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage;

• Must display Mobile Plant and Equipment,  Plant and Machinery or ISR (Industrial Special Risk) as the type
• Must also include a schedule of items covered and how much they are insured for (usually in table format) - typically market or replacement value.
• The minimum amount is in reference to the Third Party Liability not the total sum insured. If the document doesn't have the Third Party Liability coverage displayed it is not acceptable.
• Issue

• Must list the policy number

• Must be current

• Policy Number = as specified on the policy
• Start Date= Start of coverage date listed on policy
• Expiry End Date = Coverage end date listed on policy (If the policy is paid on a monthly monthly 
  basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number Item = as As specified on the policyItem = Plant and Machinery or ISR (Industrial Special Risk)
• Amount Description = not requiredAmount = not required - No minimum or maximum amount requiredName = As specified on policy

Insurance.Professional Indemnity.Certificate of Currency

Business Name and ABN (if listed) needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.

We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.

Must be a minimum amount of $1,000,000 or greater where specified in contract.

Must state Professional Indemnity

The certificate must be dated in the last 12 months and must evidence dates of insurance cover for the current date

Self-Insurance

If the company indicates 'Self Insured' = Signed letter to be uploaded from the contracting partner. This will be escalated to consider the financial creditworthiness of the contracting partner and the risk profile of the contract.

Policy Number = as specified on the policy

Start Date = Start of coverage date listed on policy

End Date = Coverage end date listed on policy (If the policy is paid on a monthly
basis the expiry will be set when the next payment is due)

Insurer = Insurer will be listed in policy content

Item = Professional Indemnity

Amount

Name = Same as item

Amount = as specified on policy (no minimum amount required as this is set per contract)

Public &/or Product Liability Insurance

• Company name on document must match the details registered in Onsite Track Easy and ABN if listed
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• If a certificates states a company name and ‘its subsidiaries’ then this is ok to accept where the contracting partner is listed on the certificate, please add to the business rule for future reference

• The actual public liability amount must meet or exceed AUS$20,000,000
• All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.
• If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.
• Please record certificate validity dates as per document

• If a certificate is submitted and refers to the liability cover under another name (as mentioned in the table above, under “REQUIRES APPROVAL”), we will need to request from the company a revised certificate of insurance naming the contracting partner

• If the document is not one of the “ACCEPTED” forms of Public Liability types, it must be referred to BHP Mt Arthur for approval.

• Business Name and ABN needs to match. If it doesn't match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage;
• Minimum amount of 20 million dollars Australian for any one occurrence; Coverage amount to be recorded;
• Must be a minimum amount of $20 million for Public liability
• If the policy amount is not in AUD a conversion at the time of processing is to completed to ensure the non AUD amount is greater than the 20,000,000 AUD amount
• Must list the policy number
• Must be current
• Acceptable types;

• Public liability - $20,000,000
• Public and products liability - $20,000,000
• Broad form Liability – $20,000,000
• General Liability OR Limit of Liability - only if Public and products liability is listed - $20,000,000

• Not Accepted;

• Public liability $10,000,000 and products liability $10,000,000
• Product liability Only

• Requires Approval;

• General liability where Public liability is not listed in the level of coverage
• Business liability
• Legal liability
• Umbrella liability

Self Insurance

If the company indicates 'Self Insured' = Letter to be uploaded from the governing body which has approved the self insurance;

please click on the following link to see the current list of approved Self Insured companies in Australia:  http://www.srcc.gov.au/self_insurance/current_licensees

• Policy Number = as specified on the policy
• Start Date = Start of coverage date listed on policy

• End Date = Coverage end date listed on policy (If the policy is paid on a

• monthly basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content

• Item = Type

• of coverage / policy (i.e. Public & Products Liability, Public Liability,

• Broad form Liability)
• Amount

• Name = Same as item
• Amount = as specified on policy (must be minimum of 20 million AUD or equivalent

 Example of unacceptable insurances:

• )

Examples of acceptable insurances:

• Limit of Liability
• Public Liability    $20,000,000
• Public & Products Liability for any one occurrence    $20,000,000
• Broadform Liability   $20,000,000
• Commerical Umbrella insurance is acceptable if uploaded with a public and product liability policy covering a minimum of $10mil for Public liability and $10mil for Products liability. The expiry will then be the policy expiring first.

Accepted Example for "Combined general liability insurance" when "Public and product" level of insurance is included:

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• Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

Aust / Australia can be accepted in any of these forms if also listed as the name in the system

Ttee (means trust) this is acceptable as long as the rest of the name matches

If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

• Only CMI insurance is accepted from 1st July 2018, however the transition period runs from 1 July 2018 to 30 September 2018.

During the transition period employers with workers in or about a coal mine that don’t already have a policy with CMI** will only need to ensure that they have a current Certificate of Currency from a workers compensation insurer to cover those workers.

 **CMI= Coal Mine Insurance managed by Coal Services.

From 1 October 2018, after the expiry of the transition period, employers with workers in or about a coal mine will need to have a Certificate of Currency from CMI for a policy.

If you are an employer with employees that work in or about a coal mine you will need to take out a policy with Coal Mines Insurance that covers those employees.

“Work in or about coal mine” definition: Work undertaken at any pit or other place where coal mining is carried on or which is being developed for coal mining to be carried on, including any place located at or in the vicinity of the mine, where material extracted from the coal mine is processed.

This will include situations where:

• • • Companies with employees that work in or about a coal mine for only part of a year.
    • Companies with employees that work some of the time in or about a coal mine and elsewhere for the rest of the time
    • Companies with some employees that only work in or about a coal mine and some employees that never work in or about a coal mine
    • Companies providing services ancillary to coal mining, for example, fuel deliveries, equipment deliveries, mining equipment maintenance and repairs, construction
    • Companies providing services not directly related to coal mining, for example, the servicing of office equipment, general deliveries, administration or consulting in an office environment.

• Additional Criteria:
  • • Sole trader with employee(s) require a CMI policy for their employee(s) only and Personal Injury/Accident/Incident Insurance for themselves.
    • Cross border arrangement still apply. Although if the company’s employees are working for more than 6 months in NSW a CMI policy is required.
      For more information on the cross border arrangements please visit the State Insurance Regulatory Authority’s website: sira.nsw.gov.au

• If documented refers to ‘Self Insurance / Insurer’, Self-Insurance - escalate to BHP Mt Arthur
  BHP Mt Arthur will then check with CMI  
• Income protection not accepted.
• Must be current

• Business Name and ABN needs to match. If it doesn't match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage;
• Must list the policy number
• Must be current
• If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
• Must be issued from Coal Mines Insurance or an exemption from Coal Mines Insurance.

If the company is exempt from supplying the CMI policy, they must upload the confirmation of exemption letter which is received from Coal Services together with the company’s current policy.