Whitehaven Coal Contractor Owner Appointment Form (WHC-FRM-Contractor Owner)
This business rule was last updated by WHC
01/03/2021
Name of Appointee: Contractor Owner as listed on WHC-FRM-Contractor Engagement
Name of Contracting Company: Must be listed and match company registered in onsite
This appointment applies at the following WHC Site(s) / Department(s): Site(s) must be ticked
WHC Contractor Owner:must complete name, signature and date.
Appointed By: Sign off must be completed by a Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with the relevant site/s ticked as per the Approved Authorisers list
The latest version of this form is issue 2.0 – version 1.0 may also be accepted
Issue date to be recorded as Date of document approval by WHC
Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry
This business rule was last updated by WHC on 02.04.2019
Details:
If you have not received a Contractor Company Supervisor Nomination Form and have WHC-FRM-Contractor Engagement form V6.0 please upload the WHC-FRM-Contractor Engagement form when requested for this document.
Contractor company: must be displayed on form and must match registered company details in system.
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
Contractor company supervisor: must be listed and match Form 1 and Form 2.
Site/Area: must be listed as per site required - Click HEREfor a list of sites;
WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Approval (Site or Area): must have name printed, must be signed and dated. Name must match FORM 1 - Mine Operator or Delegate(Mine Site) or Relevant Manager (Off Site): Note; Version 2 - If the contract owner has signed in place of the Mine Operator or Delegate or Relevant Manager, this can be accepted.
Black and white or colour copy is accepted
The latest version of the Contractor Company Supervisor Nomination Form is issue 3.0 – version 2 and 3 can be accepted.
Version 2 accepted until the 30.09.2019
Issue date to be recorded as Date of document signature by contracting company
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
Contracting company details must be displayed on form
Contracting company details must match registered company details in system
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
Head contractor Company details to be displayed
Black and white or colour copy is accepted
Issue date to be recorded as the date of submission
Expiry date to be calculated as 6 months from Issue date
Anchor
subcontractorform
subcontractorform
Subcontractor Details
Contracting company details must be displayed on form
Contracting company details must match registered company details in system
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
Subcontractor Company details to be displayed
Black and white or colour copy is accepted
Issue date to be recorded as the date of submission
Expiry date to be calculated as 6 months from Issue date
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Contractor Engagement
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contractorengagementform1
contractorengagementform1
WHC-FRM-Contractor Engagement – [SITE]
This business rule was last updated by12/03/2021
Contracting Company: must be listed and match registered company in the system
Contractor Representative Name: must be listed (not applicable for Class A)
WHC Contractor Owner Name: must be listed
Site(s): must be ticked. Click HEREfor a list of sites;
Scope of work: must be completed
Classification Result: must be indicated and responses to questions circled
Sub-contractors: must be completed
WHC HSE Document Review Acknowledgement: if classification is B or C the appropriate box must be indicated (not required for Class A)
Contractor Representative (System Acknowledgement): must be completed
WHC Contractor Owner (System Approval): must be completed
Approvals to Engage Company for OLD FORM (Version 5.0) - Form needs to be signed but does not need to be from approved authorisers list.
Approvals to Engage Company for NEW FORM (Version 6.0 OR 7.0): A Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with each site indicated on page 1 must sign off. These approvers must be on the Approved Authorisers list.
List of authorised approvers per site can be found HERE
The latest version of this form is issue 7.0 – issue 5.0 will be accepted providing that the Whitehaven Coal HSE Document Form 2 and Contractor Company Supervisor Nomination Form are uploaded with it (only the WHC-FRM-Contractor Engagement is required for Class A contractors).
Issue date to be recorded as Date of document approval by WHC
WHC-FRM-Contractor HSW Management Plan Review – (SITE NAME)
Only required for Class C
Form is valid for 3 years
Contracting Company name much match the name of the company in Pegasus
Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
Issue date to be recorded as date of document approval by WHC Contractor Owner
WHC-FRM-Contractor HSE Management Plan Review – Biodiversity Offsets
Only required for Class C
Form is valid for 3 years
Contracting Company name much match the name of the company in Pegasus
Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
Issue date to be recorded as date of document approval by WHC Contractor Owner
Expand
title
HSE Documentation
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hsedocumentation
hsedocumentation
Certification
Certification Requirements
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Examples
Whitehaven Coal HSE Document Form 2
This business rule was last updated by WHC on 26.02.2019
Details:
If you have not received a Whitehaven Coal HSE Document Form 2 and have WHC-FRM-Contractor Engagement form V6.0 please upload the WHC-FRM-Contractor Engagement form when requested for this document.
Contractor company: must be displayed on form and must match registered company details in system.
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
Contractor company supervisor: must be listed and match Form 1
Site/Area: must be listed as per site required - Click HEREfor a list of sites;
WHC Contractor Owner (class B & C): must be listed; WHC Contract Coordinator(s): must be listed –at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Contracting Company Acknowledgement: Contractor Company to complete either class B or C section.
Contractor Company Supervisor: must print name, sign and date. Details must match Form 1.
Black and white or colour copy is accepted
The latest version of the Form 2 document is issue 7.0 – only latest version accepted
Form 2 only required for Class B and C
Issue date to be recorded as Date of document approval by WHC
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years
Whitehaven Coal Contractor Owner Appointment Form (WHC-FRM-Contractor Owner)
This business rule was last updated by WHC
01/03/2021
Name of Appointee: Contractor Owner as listed on WHC-FRM-Contractor Engagement
Name of Contracting Company: Must be listed and match company registered in onsite
This appointment applies at the following WHC Site(s) / Department(s): Site(s) must be ticked
WHC Contractor Owner:must complete name, signature and date.
Appointed By: Sign off must be completed by a Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with the relevant site/s ticked as per the Approved Authorisers list
The latest version of this form is issue 2.0 – version 1.0 may also be accepted
Issue date to be recorded as Date of document approval by WHC
Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry
This business rule was last updated by WHC on 02.04.2019
Details:
If you have not received a Contractor Company Supervisor Nomination Form and have WHC-FRM-Contractor Engagement form V6.0 please upload the WHC-FRM-Contractor Engagement form when requested for this document.
Contractor company: must be displayed on form and must match registered company details in system.
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
Contractor company supervisor: must be listed and match Form 1 and Form 2.
Site/Area: must be listed as per site required - Click HEREfor a list of sites;
WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Approval (Site or Area): must have name printed, must be signed and dated. Name must match FORM 1 - Mine Operator or Delegate(Mine Site) or Relevant Manager (Off Site): Note; Version 2 - If the contract owner has signed in place of the Mine Operator or Delegate or Relevant Manager, this can be accepted.
Black and white or colour copy is accepted
The latest version of the Contractor Company Supervisor Nomination Form is issue 3.0 – version 2 and 3 can be accepted.
Version 2 accepted until the 30.09.2019
Issue date to be recorded as Date of document signature by contracting company
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
Contracting company details must be displayed on form
Contracting company details must match registered company details in system
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
Head contractor Company details to be displayed
Black and white or colour copy is accepted
Issue date to be recorded as the date of submission
Expiry date to be calculated as 6 months from Issue date
Anchor
subcontractorform
subcontractorform
Subcontractor Details
Contracting company details must be displayed on form
Contracting company details must match registered company details in system
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
Subcontractor Company details to be displayed
Black and white or colour copy is accepted
Issue date to be recorded as the date of submission
Expiry date to be calculated as 6 months from Issue date
Expand
title
Contractor Engagement
Certification
Certification Requirements
Upload Requirements
Examples
Anchor
contractorengagementform1
contractorengagementform1
WHC-FRM-Contractor Engagement – [SITE]
This business rule was last updated by12/03/2021
Contracting Company: must be listed and match registered company in the system
Contractor Representative Name: must be listed (not applicable for Class A)
WHC Contractor Owner Name: must be listed
Site(s): must be ticked. Click HEREfor a list of sites;
Scope of work: must be completed
Classification Result: must be indicated and responses to questions circled
Sub-contractors: must be completed
WHC HSE Document Review Acknowledgement: if classification is B or C the appropriate box must be indicated (not required for Class A)
Contractor Representative (System Acknowledgement): must be completed
WHC Contractor Owner (System Approval): must be completed
Approvals to Engage Company for OLD FORM (Version 5.0) - Form needs to be signed but does not need to be from approved authorisers list.
Approvals to Engage Company for NEW FORM (Version 6.0 OR 7.0): A Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with each site indicated on page 1 must sign off. These approvers must be on the Approved Authorisers list.
List of authorised approvers per site can be found HERE
The latest version of this form is issue 7.0 – issue 5.0 will be accepted providing that the Whitehaven Coal HSE Document Form 2 and Contractor Company Supervisor Nomination Form are uploaded with it (only the WHC-FRM-Contractor Engagement is required for Class A contractors).
Issue date to be recorded as Date of document approval by WHC
WHC-FRM-Contractor HSW Management Plan Review – (SITE NAME)
Only required for Class C
Form is valid for 3 years
Contracting Company name much match the name of the company in Pegasus
Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
Issue date to be recorded as date of document approval by WHC Contractor Owner
WHC-FRM-Contractor HSE Management Plan Review – Biodiversity Offsets
Only required for Class C
Form is valid for 3 years
Contracting Company name much match the name of the company in Pegasus
Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
Issue date to be recorded as date of document approval by WHC Contractor Owner
Expand
title
HSE Documentation
Anchor
hsedocumentation
hsedocumentation
Certification
Certification Requirements
Upload Requirements
Examples
Whitehaven Coal HSE Document Form 2
This business rule was last updated by WHC on 26.02.2019
Details:
If you have not received a Whitehaven Coal HSE Document Form 2 and have WHC-FRM-Contractor Engagement form V6.0 please upload the WHC-FRM-Contractor Engagement form when requested for this document.
Contractor company: must be displayed on form and must match registered company details in system.
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
Contractor company supervisor: must be listed and match Form 1
Site/Area: must be listed as per site required - Click HEREfor a list of sites;
WHC Contractor Owner (class B & C): must be listed; WHC Contract Coordinator(s): must be listed –at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Contracting Company Acknowledgement: Contractor Company to complete either class B or C section.
Contractor Company Supervisor: must print name, sign and date. Details must match Form 1.
Black and white or colour copy is accepted
The latest version of the Form 2 document is issue 7.0 – only latest version accepted
Form 2 only required for Class B and C
Issue date to be recorded as Date of document approval by WHC
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years