This business rule was last updated by WHC on 26.02.2019
Name of Appointee: Contract Owner as listed on FORM 1 and Form 2
Contracting company: Must be listed and match company registered in onsite
This appointment applies at the following WHC Site(s) / Department(s): Sites must be listed
WHC Contract Owner: must complete name, signature and date. Name must match FORM 1.
Appointed By: must complete name, signature and date. Name must match FORM 1 - Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site).
Black and white or colour copy is accepted
Contract Owner is not needed for class A
Black and white or colour copy is accepted
The latest version of the Whitehaven Coal Contract Owner Appointment Form is issue 1.0 – only latest version accepted
If form 1 is stating several contract coordinators, all forms for contract coordinators should be uploaded in the portal
Issue date to be recorded as Date of document approval by WHC
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
Whitehaven Coal Contract Coordinator Appointment Form
This business rule was last updated by WHC on 26.02.2019
Name of Appointee: Contract Coordinator as listed FORM 2 and FORM 1
Name of Contracting Company: must be listed and match registered company in Onsite
This appointment applies at the following WHC Site(s)/Department(s): Sites must be listed
WHC Contract Coordinator: must complete name, signature and date. Name must match FORM 1.
Appointed By: must complete name, signature and date. Name must match FORM 1 - Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site).
Black and white or colour copy is accepted
The latest version of the Whitehaven Coal Contract Coordinator Appointment Form is issue 4.0 – only latest version accepted
If form 1 is stating several contract coordinators, all forms for contract coordinators should be uploaded in the portal
Issue date to be recorded as Date of document approval by WHC
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
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contractorcompanysupervisornom
contractorcompanysupervisornom
Contractor Company Supervisor Nomination Form
This business rule was last updated by WHC on 02.04.2019
Details:
Contractor company: must be displayed on form and must match registered company details in Onsite.
Contractor company supervisor: must be listed and match Form 1 and Form 2.
Site/Area: must be listed as per site required - Click HEREfor a list of sites;
WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Approval (Site or Area): must have name printed, must be signed and dated. Name must match FORM 1 - Mine Operator or Delegate(Mine Site) or Relevant Manager (Off Site): Note; Version 2 - If the contract owner has signed in place of the Mine Operator or Delegate or Relevant Manager, this can be accepted.
Black and white or colour copy is accepted
The latest version of the Contractor Company Supervisor Nomination Form is issue 3.0 – version 2 and 3 can be accepted.
Version 2 accepted until the 30.09.2019
Issue date to be recorded as Date of document signature by contracting company
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
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Contractor Details
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Head Contractor Details
Contracting company details must be displayed on form
Contracting company details must match registered company details in Onsite
Head contractor Company details to be displayed
Black and white or colour copy is accepted
Issue date to be recorded as the date of submission
Expiry date to be calculated as 6 months from Issue date
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subcontractorform
subcontractorform
Subcontractor Details
Contracting company details must be displayed on form
Contracting company details must match registered company details in Onsite
Subcontractor Company details to be displayed
Black and white or colour copy is accepted
Issue date to be recorded as the date of submission
Expiry date to be calculated as 6 months from Issue date
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title
Contractor Engagement
Certification
Certification Requirements
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contractorengagementform1
contractorengagementform1
Whitehaven Coal Contractor Engagement Form 1
This business rule was last updated by WHC on 26.02.2019
Details:
Contractor company: must be displayed on form and must match registered company details in Onsite.
Contractor company supervisor: must be listed
Site/Area: must be listed as per site required - Click HEREfor a list of sites;
WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Scope of Work: must be listed
Contractor Classification & Justification: must be ticked and must match class selected in Onsite.
Contractor management section all questions completed
Approval (Site or Area): must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form. List of authorised approvers can be found HERE
Black and white or colour copy is accepted
The latest version of the Form 1 document is issue 5.0 - only latest version accepted
Issue date to be recorded as Date of document approval by WHC
Expiration to be recorded 3 years from starting date except if stated otherwise in the document.
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subcontractorengagementform5
subcontractorengagementform5
WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5
This business rule was last updated by WHC on 3102.0304.2020
Primary Contractor company: Must have a primary contracting company listed who is already registered with Whitehaven Coal. Sub-contractor Company: Must be listed.
Site/Area: must be listed as per site required - Click HEREfor a list of sites.
WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Scope of Work: must be listed.
Approval (site or area): A minimum of one WHC contract owner must be listed and must match primary contracting company Form 1.
Acknowledgement:Primary contractor company supervisor name must match Form 1.
Version 54.0 released 06/04/2018, previous versions accepted for 3 months past this release date.
Form(s) can be uploaded separately or as a bundle.
1 form per sub-contractor
Expiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 years
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title
HSE Documentation
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hsedocumentation
hsedocumentation
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Whitehaven Coal HSE Document Form 2
This business rule was last updated by WHC on 26.02.2019
Details:
Contractor company: must be displayed on form and must match registered company details in Onsite. Contractor company supervisor: must be listed and match Form 1
Site/Area: must be listed as per site required - Click HEREfor a list of sites;
WHC Contractor Owner (class B & C): must be listed; WHC Contract Coordinator(s): must be listed –at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Contracting Company Acknowledgement: Contractor Company to complete either class B or C section.
Contractor Company Supervisor: must print name, sign and date. Details must match Form 1.
Black and white or colour copy is accepted
The latest version of the Form 2 document is issue 7.0 – only latest version accepted
Form 2 only required for Class B and C
Issue date to be recorded as Date of document approval by WHC
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years
Business Rule for Version 7.0 of the Whitehaven Coal HSE Document Form 2:
Contract owners and coordinators to be listed for each site,
Contract owner to approve form
And contracting company to acknowledge their classification and sign form.
Business Rule for Version 7.0 of the Whitehaven Coal HSE Document Form 2:
Issue date to be recorded as Date of document approval by WHC
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years