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| Whitehaven Coal Contractor Engagement Form 1
This business rule was last updated by WHC on 16.05.2018
| - Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Contractor company supervisor box must be completed
- Site/Area – must be listed as per site required; WHC Contractor Owner (class B & C) – must be listed; WHC Contract Coordinator(s) – must be listed – One contract coordinator per site, the contract owner might or might not be the same for all sites listed
- Scope of Work section must be listed
- Contractor Classification must be ticked and must match class in Onsite.
- Contractor management section all questions completed
- Notifications to relevant WHC department - optional
- Approval – must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form.
List of authorised approvers can be found HERE - Whitehaven Coal Contractor Engagement Form 1 to be completed and uploaded
- The latest version of the Form 1 document is issue 5.0
- Black and white or colour copy is accepted
| - Issue date to be recorded as Date of document approval by WHC
- Expiration to be recorded 3 years from starting date except if stated otherwise in the document.
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WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5
This business rule was last updated by WHC on 1526.01.201802.2019
| Primary Contracting company details must be displayed on formSub- Contracting company details must be displayed on form.Primary Contracting company details Contractor company: Must match contracting company on FORM 1 and must match registered company details in OnsitePrimary contactor company - must be listed with contact details and company to match FORM 1.Sub- contractor company - must be listed with contact detailsSite/Area; WHC Contract Owner (Class B & C); WHC Coordinator(s)Scope of work completed- Approval – Must have name printed, signature and dated. Contract owner must match form 2.
Sub-contractor management – all fields completedonsite. IMPORTANT; If the primary company listed on the WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5, is the registering company which you are now processing, refer to their Form 1 and 2. If they do not have a Form 1, they have registered incorrectly. Do not proceed. If the Sub-contractor company listed on the WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5, is the registering company which you are now processing, Pegasus staff will need to look up the primary contractor’s profile in Onsite, click on their compliance tab and refer to their Form 1 and 2. If the primary contractor has not registered yet and there is no form 1 or 2 to refer to, please ensure that the owner recorded on this form for each site, is the same person signing off approval for each site. Sub-contractor Company: details must be displayed on form. - Site/Area: must be listed as per site required;
- WHC Contractor Owner (class B & C): must be listed;
- WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
- Scope of Work: must be listed
- Sub-contractor Management: all questions completed.
- Approval (site or area) – : WHC contract owner must match FROM 2. Must have name, signature and date.
- Acknowledgement – : Primary contractor company supervisor name must match FORM 1.Form 5 , must be fully completed before uploadsigned and dated.
- Black and white or colour copy is accepted
NOTE: Sub-contractors of sub-contractors will be related to the primary contractor. NOTE: *When form 5 is uploaded for a sub-contractor and the primary contractor has registered as an uncategorized contractor - send form 5 to site for approval* - Pegasus staff will lookup the primary contractors profile in Onsite then compliance tab and check the type field The latest version of the Form 5 document is issue 4.0 – only latest version accepted | - Form(s) can be uploaded separately or as a bundle.
- 1 form per sub-contractor
- Expiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 years
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