This business rule was last updated by WHC on 02.04.2019
Details:
Contractor company: must be displayed on form and must match registered company details in Onsite.
Contractor company supervisor: must be listed and match Form 1 and Form 2.
Site/Area: must be listed as per site required;
WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Approval (Site or Area): must have name printed, must be signed and dated. Name must match FORM 1 - Mine Operator or Delegate(Mine Site) or Relevant Manager (Off Site): Note; Version 2 - If the contract owner has signed in place of the Mine Operator or Delegate or Relevant Manager, this can be accepted.
Black and white or colour copy is accepted
The latest version of the Contractor Company Supervisor Nomination Form is issue 3.0 – version 2 and 3 can be accepted.
Version 2 accepted until the 30.09.2019
Issue date to be recorded as Date of document signature by contracting company
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
Contracting company details must be displayed on form
Contracting company details must match registered company details in Onsite
Head contractor Company details to be displayed
Black and white or colour copy is accepted
Issue date to be recorded as the date of submission
Expiry date to be calculated as 6 months from Issue date
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subcontractorform
subcontractorform
Subcontractor Details
Contracting company details must be displayed on form
Contracting company details must match registered company details in Onsite
Subcontractor Company details to be displayed
Black and white or colour copy is accepted
Issue date to be recorded as the date of submission
Expiry date to be calculated as 6 months from Issue date
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title
Contractor Engagement
Certification
Certification Requirements
Upload Requirements
Examples
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contractorengagementform1
contractorengagementform1
Whitehaven Coal Contractor Engagement Form 1
This business rule was last updated by WHC on 26.02.2019
Details:
Contractor company: must be displayed on form and must match registered company details in Onsite.
Contractor company supervisor: must be listed
Site/Area: must be listed as per site required;
WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Scope of Work: must be listed
Contractor Classification & Justification: must be ticked and must match class selected in Onsite.
Contractor management section all questions completed
Approval (Site or Area): must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form. List of authorised approvers can be found HERE
Black and white or colour copy is accepted
The latest version of the Form 1 document is issue 5.0 - only latest version accepted
Issue date to be recorded as Date of document approval by WHC
Expiration to be recorded 3 years from starting date except if stated otherwise in the document.
This business rule was last updated by WHC on 26.02.2019
Details:
Primary Contractor company: Must match contracting company on FORM 1 and must match registered company in onsite.
IMPORTANT; If the primary company listed on the WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5, is the registering company which you are now processing, refer to their Form 1 and 2. If they do not have a Form 1, they have registered incorrectly. Do not proceed.
If the Sub-contractor company listed on the WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5, is the registering company which you are now processing, Pegasus staff will need to look up the primary contractor’s profile in Onsite, click on their compliance tab and refer to their Form 1 and 2. If the primary contractor has not registered yet and there is no form 1 or 2 to refer to, please ensure that the owner recorded on this form for each site, is the same person signing off approval for each site - Pegasus to confirm with Whitehaven if the Primary contractor has no forms uploaded.
Sub-contractor Company: details must be displayed on form.
Site/Area: must be listed as per site required;
WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Scope of Work: must be listed
Sub-contractor Management: all questions completed.
Approval (site or area): WHC contract owner must match FROM 2. Must have name, signature and date.
Acknowledgement: Primary contractor company supervisor name must match FORM 1, must be signed and dated.
Black and white or colour copy is accepted
The latest version of the Form 5 document is issue 4.0 – only latest version accepted
Form(s) can be uploaded separately or as a bundle.
1 form per sub-contractor
Expiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 years
This business rule was last updated by WHC on 26.02.2019
Details:
Contractor company: must be displayed on form and must match registered company details in Onsite. Contractor company supervisor: must be listed and match Form 1
Site/Area: must be listed as per site required;
WHC Contractor Owner (class B & C): must be listed; WHC Contract Coordinator(s): must be listed –at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
Contracting Company Acknowledgement: Contractor Company to complete either class B or C section.
Contractor Company Supervisor: must print name, sign and date. Details must match Form 1.
Black and white or colour copy is accepted
The latest version of the Form 2 document is issue 7.0 – only latest version accepted
Form 2 only required for Class B and C
Issue date to be recorded as Date of document approval by WHC
Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years