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Black and white or colour copy is accepted
Expand
titleAppointment and Nomination Forms

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whcappointmentforms
whcappointmentforms

CertificationCertification RequirementsUpload RequirementsExamples

Head Contractor Details

  • Contracting company details must be displayed on form
  • Contracting company details must match registered company details in Onsite
  • Head contractor Company details to be displayed
  • Black and white or colour copy is accepted
  • Issue date to be recorded as the date of submission
  • Expiry date to be calculated as 6 months from Issue date
  AnchorsubcontractorformsubcontractorformSubcontractor Details
  • Contracting company details must be displayed on form
  • Contracting company details must match registered company details in Onsite
  • Subcontractor Company details to be displayed

    • Whitehaven Coal Contractor Owner Appointment Form (WHC-FRM-Contractor Owner)


    • Name of Appointee: Contractor Owner as listed on WHC-FRM-Contractor Engagement
    • Name of Contracting Company: Must be listed and match company registered in the system
    • This appointment applies at the following WHC Site(s) / Department(s): Site(s) must be ticked
    • WHC Contractor Owner:must complete name, signature and date.
    • Appointed By: Sign off must be completed by a Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with the relevant site/s ticked as per the Approved Authorisers list

    The latest version of this form is issue 4.0. The next previous version can also be accepted.

    • Issue date to be recorded as
    the date of submission
  • Expiry date to be calculated as 6 months from Issue date
    •  

    Whitehaven Coal SubContractor Engagement Form 5

  • Contracting company details must be displayed on form
  • Contracting company details must match registered company details in Onsite
  • Whitehaven Coal Contractor Engagement Form 1 to be completed and uploaded
    • Black and white or colour copy is accepted
    • Date of document approval by WHC
    • Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry

    Pegasus staff click here for additional business rule information prior to completing file verification


    Whitehaven Coal Contractor Coordinator Appointment Form (WHC-FRM-Contractor Coordinator)



    • Name of Appointee:Must be a WHC employee
    • Name of Contracting Company:must be listed and match registered company in the system
    • This appointment applies at the following WHC Site(s)/Department(s):Site(s) must be ticked
    • WHC Contract Coordinator: must complete name, signature and date.
    • Appointed By: WHC Contractor Owner must match the contracting company’s WHC-FRM-Contractor Engagement


    The latest version of this form is issue 8.0. The next previous version can also be accepted.
    • Issue date to be recorded as Date of document approval by WHC
    • Expiry date must align with the Primary Contracting Company’s WHC
  • Expiration to be recorded as Issue date plus duration of project
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    • -FRM-Contractor Engagement – [SITE] form expiry

    Pegasus staff click here for additional business rule information prior to completing file verification

    Image Added




    Expand
    titleContractor Engagement


    CertificationCertification RequirementsUpload RequirementsExamples

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    contractorengagementform1
    contractorengagementform1

    Whitehaven Coal

    WHC-FRM-Contractor Engagement

    Form 1

    – [SITE]




    • Contracting
    company details
    • Company: must be
    displayed on formContracting company details must
    • listed and match registered company
    details in Onsite
  • Whitehaven Coal Contractor Engagement Form 1 to be completed and uploaded
    • Black and white or colour copy is accepted
    • in the system
    • Contractor Representative Name: must be listed (not applicable for Class A)
    • WHC Contractor Owner Name: must be listed
    • Site(s): must be ticked. Click HERE for a list of sites;
    • Scope of work: must be completed
    • Classification Result: must be indicated and responses to questions circled
    • Sub-contractors: must be completed
    • WHC HSE Document Review Acknowledgement: if classification is B or C the appropriate box must be indicated (not required for Class A)
    • Contractor Representative (System Acknowledgement): must be completed
    • WHC Contractor Owner (System Approval): must be completed
    • Approvals to Engage Company for NEW FORM (Version 7.0 OR 8.0): A Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with each site indicated on page 1 must sign off. These approvers must be on the Approved Authorisers list.
    • List of authorised approvers per site can be found HERE

    The latest version of this form is issue 8.0. The next previous version can also be accepted. 

    • Issue date to be recorded as Date of document approval by WHC
    Expiration to be recorded
    • Mine Operator or Delegate or Relevant Manager
    • Expiry date is 3 years from
    starting date except if stated otherwise in the document.
    • the date of approval

    Pegasus staff click here for additional business rule information prior to completing file verification

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    handcdocform2Black and white or colour copy is accepted

    subcontractorengagementform5

    handcdocform2Whitehaven Coal H&C Document Form 2
    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Whitehaven Coal H&C Document Form 2 to be completed and uploaded
    • Black and white or colour copy is accepted
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1
      AnchorClassBContractorHSEPlanClassBContractorHSEPlanWhitehaven Coal Class B Contractor HSE Plan
  • Contracting company details must be displayed on form
  • Contracting company details must match registered company details in Onsite
  • Whitehaven Coal Class B Contractor HSE Plan to be completed and uploaded

    • Black and white or colour copy is accepted

    subcontractorengagementform5
    WHC-FRM-Sub-contractor Engagement - [MAIN / FIRST / SECOND / THIRD / FOURTH / FIFTH /  SIXTH / SEVENTH] - [DIRECT / SUB] - [SITE NAME]



    IF submitted by a Primary Contracting Company:


    • Sub-contractor Company: must be listed and match a registered company in the system
    • Primary Contracting Company: must be listed and match registered company in the system
    • Primary Contractor Representative: must be listed
    • WHC Contractor Owner Name: must be listed
    • Site(s): must be ticked - Click HERE for a list of sites.
    • Scope of work: must be completed
    • Sub-contractor Management: must be completed
    • Primary Contractor Representative (Acknowledgement): must be completed
    • WHC Contractor Owner (Sub-contractor Approval): must be completed

    The next previous version of the current form can be accepted.


    IF submitted by a Subcontracting Company:

    • Sub-contractor Company: must be listed and match registered company in the system
    • Primary Contracting Company: must be listed and match a registered company in the system
    • Primary Contractor Representative: must be listed
    • WHC Contractor Owner Name: must be listed
    • Site(s): must be ticked - Click HERE for a list of sites.
    • Scope of work: must be completed
    • Sub-contractor Management: must be completed
    • Primary Contractor Representative (Acknowledgement): must be completed
    • WHC Contractor Owner (Sub-contractor Approval): must be completed

    The latest version of this form is issue 6.0. The next previous version of the current form can be accepted.

    • Issue date to be recorded as Date of document approval by WHC Contractor Owner
  • Expiration date as per Whitehaven Coal Contractor Engagement Form 1
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    System.Contractor Management.WHC-FRM-Contractor HSE Documents Form 2

  • Contracting company details must be displayed on form
  • Contracting company details must match registered company details in Onsite
  • HSE Documents Form 2 to be completed and uploaded
    • Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry

    Pegasus staff click here for additional business rule information prior to completing file verification

    Image Added



    Expand
    titleHSE Documentation

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    hsedocumentation
    hsedocumentation

    WHC-FRM-Contractor HSEManagement Plan Review – (SITE NAME) 
    • Only required for Class C
    • Form is valid for 3 years
    • Contracting Company name much match the name of the company in the system
    • Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
    • Issue date to be recorded as
    Date
    • date of document approval by WHC
    Image RemovedWhitehaven Coal Authority to Undertake Induction
  • Contracting company details must be displayed on form
  • Contracting company details must match registered company details in Onsite
  • Authority to undertake Induction form to be completed and uploaded
    • Black and white or colour copy is accepted
    • Contractor Owner
    • Expiry date to be recorded as 3 years from issue date


    Image Added

    WHC-FRM-Contractor HSE Management Plan Review – Biodiversity Offsets
    • Only required for Class C
    • Form is valid for 3 years
    • Contracting Company name much match the name of the company in the system
    • Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
    • Issue date to be recorded as
    Date
    • date of document approval by WHC
    Image Removed
    • Contractor Owner
    • Expiry date to be recorded as 3 years from issue date