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title | Appointment and Nomination Forms |
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| whcappointmentforms |
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Certification | Certification Requirements | Upload Requirements | Examples |
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Head Contractor Details | Contracting company details must be displayed on formContracting company details must match registered company details in OnsiteHead contractor Company details to be displayedWhitehaven Coal Contractor Owner Appointment Form (WHC-FRM-Contractor Owner)
| - Name of Appointee: Contractor Owner as listed on WHC-FRM-Contractor Engagement
- Name of Contracting Company: Must be listed and match company registered in the system
- This appointment applies at the following WHC Site(s) / Department(s): Site(s) must be ticked
- WHC Contractor Owner:must complete name, signature and date.
- Appointed By: Sign off must be completed by a Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with the relevant site/s ticked as per the Approved Authorisers list
The latest version of this form is issue 4.0. The next previous version can also be accepted. | - Issue date to be recorded as
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the date of submissionExpiry date to be calculated as 6 months from Issue date | Anchor |
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subcontractorform | subcontractorform | Subcontractor DetailsContracting company details must be displayed on formContracting company details must match registered company details in OnsiteSubcontractor Company details to be displayedBlack and white or colour copy is accepted- Date of document approval by WHC
- Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry
Pegasus staff click here for additional business rule information prior to completing file verification | | Whitehaven Coal Contractor Coordinator Appointment Form (WHC-FRM-Contractor Coordinator)
| - Name of Appointee:Must be a WHC employee
- Name of Contracting Company:must be listed and match registered company in the system
- This appointment applies at the following WHC Site(s)/Department(s):Site(s) must be ticked
- WHC Contract Coordinator: must complete name, signature and date.
- Appointed By: WHC Contractor Owner must match the contracting company’s WHC-FRM-Contractor Engagement
The latest version of this form is issue 8.0. The next previous version can also be accepted. | - Issue date to be recorded as
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the date of submissionExpiry date to be calculated as 6 months from Issue date | Anchor |
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SubContractorEngagementForm5 | SubContractorEngagementForm5 | Whitehaven Coal SubContractor Engagement Form 5- Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Whitehaven Coal Contractor Engagement Form 1 to be completed and uploaded
- Black and white or colour copy is accepted
| - Issue date to be recorded as Date of document approval by WHC
- Expiration to be recorded as Issue date plus duration of project
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contractorengagementform1 | contractorengagementform1 | Whitehaven Coal Contractor Engagement Form 1Contracting company details must be displayed on formContracting company details must match registered company details in OnsiteWhitehaven Coal Contractor Engagement Form 1 to be completed and uploadedBlack and white or colour copy is accepted
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title | Contractor Engagement |
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Certification | Certification Requirements | Upload Requirements | Examples |
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| contractorengagementform1 |
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| contractorengagementform1 |
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| WHC-FRM-Contractor Engagement – [SITE]
| - Contracting Company: must be listed and match registered company in the system
- Contractor Representative Name: must be listed (not applicable for Class A)
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked. Click HERE for a list of sites;
- Scope of work: must be completed
- Classification Result: must be indicated and responses to questions circled
- Sub-contractors: must be completed
- WHC HSE Document Review Acknowledgement: if classification is B or C the appropriate box must be indicated (not required for Class A)
- Contractor Representative (System Acknowledgement): must be completed
- WHC Contractor Owner (System Approval): must be completed
- Approvals to Engage Company for NEW FORM (Version 7.0 OR 8.0): A Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with each site indicated on page 1 must sign off. These approvers must be on the Approved Authorisers list.
- List of authorised approvers per site can be found HERE
The latest version of this form is issue 8.0. The next previous version can also be accepted.
| - Issue date to be recorded as Date of document approval by WHC
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Expiration to be recorded - Mine Operator or Delegate or Relevant Manager
- Expiry date is 3 years from
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starting date except if stated otherwise in the document.handcdocform2Black and white or colour copy is accepted | subcontractorengagementform5 |
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handcdocform2 | Whitehaven Coal H&C Document Form 2- Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Whitehaven Coal H&C Document Form 2 to be completed and uploaded
- Black and white or colour copy is accepted
| - Issue date to be recorded as Date of document approval by WHC
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1
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ClassBContractorHSEPlan | ClassBContractorHSEPlan | Whitehaven Coal Class B Contractor HSE PlanContracting company details must be displayed on formContracting company details must match registered company details in OnsiteWhitehaven Coal Class B Contractor HSE Plan to be completed and uploadedBlack and white or colour copy is acceptedsubcontractorengagementform5 |
| WHC-FRM-Sub-contractor Engagement - [MAIN / FIRST / SECOND / THIRD / FOURTH / FIFTH / SIXTH / SEVENTH] - [DIRECT / SUB] - [SITE NAME]
| IF submitted by a Primary Contracting Company:
- Sub-contractor Company: must be listed and match a registered company in the system
- Primary Contracting Company: must be listed and match registered company in the system
- Primary Contractor Representative: must be listed
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked - Click HERE for a list of sites.
- Scope of work: must be completed
- Sub-contractor Management: must be completed
- Primary Contractor Representative (Acknowledgement): must be completed
- WHC Contractor Owner (Sub-contractor Approval): must be completed
The next previous version of the current form can be accepted.
IF submitted by a Subcontracting Company: - Sub-contractor Company: must be listed and match registered company in the system
- Primary Contracting Company: must be listed and match a registered company in the system
- Primary Contractor Representative: must be listed
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked - Click HERE for a list of sites.
- Scope of work: must be completed
- Sub-contractor Management: must be completed
- Primary Contractor Representative (Acknowledgement): must be completed
- WHC Contractor Owner (Sub-contractor Approval): must be completed
The latest version of this form is issue 6.0. The next previous version of the current form can be accepted. | - Issue date to be recorded as Date of document approval by WHC Contractor Owner
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Expiration date as per Whitehaven Coal Contractor Engagement Form 1Image Removed | System.Contractor Management.WHC-FRM-Contractor HSE Documents Form 2 | Contracting company details must be displayed on formContracting company details must match registered company details in OnsiteHSE Documents Form 2 to be completed and uploaded
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WHC-FRM-Contractor HSEManagement Plan Review – (SITE NAME) | - Only required for Class C
- Form is valid for 3 years
- Contracting Company name much match the name of the company in the system
- Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
| - Issue date to be recorded as
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Date - date of document approval by WHC
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Image Removed | Whitehaven Coal Authority to Undertake Induction | Contracting company details must be displayed on formContracting company details must match registered company details in OnsiteAuthority to undertake Induction form to be completed and uploadedBlack and white or colour copy is accepted- Contractor Owner
- Expiry date to be recorded as 3 years from issue date
| | WHC-FRM-Contractor HSE Management Plan Review – Biodiversity Offsets | - Only required for Class C
- Form is valid for 3 years
- Contracting Company name much match the name of the company in the system
- Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
| - Issue date to be recorded as
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Date - date of document approval by WHC
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Image Removed- Contractor Owner
- Expiry date to be recorded as 3 years from issue date
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