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title	Medical Indemnity

Certification

Certification Requirements

Upload Requirements

Examples

Medical Malpractice /Medical Indemnity Insurance Policy

Business Name and ABN (if listed) needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
Must be a minimum amount of $10,000,000 or greater where specified in contract.
Must state Medical Malpractice / Medical Indemnity Insurance Policy or Medical Malpractice and Errors & Omissions / Practitioner Indemnity insurance
The certificate must be dated in the last 12 months and must evidence dates of insurance cover for the current date

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy
Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
Insurer = Insurer will be listed in policy content
Policy Number = as specified on the policy
Item = Medical Malpractice
Amount Description = Same as item
Amount = as specified on policy (no minimum amount required as this is set per contract)

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title	Motor Vehicle

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	motorvehicle
	motorvehicle

Certification	Certification Requirements	Upload Requirement	Examples
Motor Vehicle Insurance Policy	Business name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner. We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite. Include list / schedule of vehicles covered if applicable or an umbrella policy covering all motor vehicles registered under that company name. Accepted types: Motor Vehicle, CTP, Comprehensive, Motor Fleet, Third Party Property

Must be minimum 10 million (AUD) coverage for 3^rd Party Liability / Legal Liability / 3^rd Party Property - Minimum not required for comprehensive.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy
Expiry Date

= Coverage end date listed on policy (If the policy is paid on a

monthly

monthly basis the expiry will be set when the next payment is due)
Insurer = Insurer will be listed in policy content
Policy Number = as specified on the policy
Item

= As

= Accepted type of Motor Vehicle Insurance as specified on the policy

<accepted type> Motor Vehicle Insurance

Amount Description

= As specified on policy <3^rdParty Liability / Legal Liability / 3^rd Party Property> EXCEPT amount not required for Comprehensive

= Same as item
Amount = as

per policy (minimum of 10 million AUD) EXCEPT amount not required for Comprehensive

specified on policy

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title	Plant and Equipment

Anchor

	plantandequipment
	plantandequipment

Certification	Certification Requirements	Upload Requirements	Examples
Plant and Equipment Insurance	Business name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner. We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite. Must display Mobile Plant and Equipment as the type Must also include a schedule of items covered and how much they are insured for (usually in table format) - typically market or replacement value.

The minimum amount is in reference to the Third Party Liability not the total sum insured. If the document doesn't have the Third Party Liability coverage displayed it is not acceptable.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy
Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly

basis the expiry will be set when the next payment is due)
Insurer = Insurer will be listed in policy content
Policy Number = as specified on the policy
Item = Mobile Plant and

Machinery or ISR (Industrial Special Risk)

Amount Description = not required

Amount = not required - No minimum or maximum amount required

Equipment

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title	Profesional Indemnity

Anchor

	professionalindemnity
	professionalindemnity

Certification

Certification Requirements

Upload Requirement

Examples

Insurance.Professional Indemnity.Certificate of Currency

Business Name and ABN (if listed) needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
Must be a minimum amount of $1,000,000 or greater where specified in contract.
Must state Professional Indemnity
The certificate must be dated in the last 12 months and must evidence dates of insurance cover for the current date

Self-Insurance

If the company indicates 'Self Insured' = Signed letter to be uploaded from the contracting partner. This will be escalated to consider the financial creditworthiness of the contracting partner and the risk profile of the contract.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

- Issue Date = Start of coverage date listed on policy
- Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly

- basis the expiry will be set when the next payment is due)
- Insurer = Insurer will be listed in policy content
- Policy Number = as specified on the policy
- Item = Professional Indemnity
- Amount Description = Same as item
- Amount = as specified on policy (no minimum amount required as this is set per contract)

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title	Public and Product Liability

Anchor

	pulicandproduct
	pulicandproduct

Certification	Certification Requirements	Upload Requirement	Examples
Public &/or Product Liability Insurance	Company name on document must match the details registered in Onsite Track Easy and ABN if listed We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite. If a certificates states a company name and ‘its subsidiaries’ then this is ok to accept where the contracting partner is listed on the certificate

, please add to the business rule for future reference

The actual public liability amount must meet or exceed AUS$20,000,000
All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.
If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved. In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.
Please record certificate validity dates as per document

Accepted:

Requires Approval:

Not accepted:

Public Liability

Public and Products Liability

Broad form Liability

General and products

"Combined general liability insurance" when "Public and product" level of insurance is included

General Liability

Business Liability

Legal Liability

Umbrella Liability

IT Liability

Product Only

If a certificate is submitted and refers to the liability cover under another name (as mentioned in the table above, under “REQUIRES APPROVAL”), we will need to request from the company a revised certificate of insurance naming the contracting partner

If the document is not one of the “ACCEPTED” forms of Public Liability types, it must be referred to BHP Mt Arthur for approval.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy
Expiry Date

= Coverage end date listed on policy (If the policy is paid on a

monthly

monthly basis the expiry will be set when the next payment is due)
Insurer = Insurer will be listed in policy content
Policy Number = as specified on the policy
Item = Type of of coverage / policy (i.e. Public & Products Liability, Public Liability, Broadform Liability, General & Public Liability
Amount Description

= Same as item

= The type of cover where its liability limit covers any one occurrence (e.g. if the limit of indemnity states $20M any one occurrence in respect of public liability AND in the aggregate in respect of the product liability, we will only record public liability as the amount description)
Amount = as specified on policy (must be minimum of 20 million AUD or equivalent

Example of unacceptable insurances:

Product Liability - $20,000,000 (Unacceptable as it is only product liability - Public liability needs to be included)
Public Liability Policies under $20,000,000
A Policy where the minimum insured amount is split amongst the different types of cover
E.g. Products Liability $10,000,000 and Public Liability $10,000,000 = $20,000,000.

Examples of acceptable insurances:

Limit of Liability
Public Liability $20,000,000
Public & Products Liability for any one occurrence $20,000,000
Broadform Liability $20,000,000
Commerical Umbrella insurance is acceptable if uploaded with a public and product liability policy covering a minimum of $10mil for Public liability and $10mil for Products liability. The expiry will then be the policy expiring first.

Accepted Example for "Combined general liability insurance" when "Public and product" level of insurance is included:

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NOTE: The 'CERT Type' data such as Insurer, Policy Number, Item and amount do not be complete when verifying the data for this certification

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title	Workers Compensation

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	workerscompensation
	workerscompensation

Certification	Certification Requirements	Upload Requirements	Example Documents
Workers Compensation Insurance - New South Wales

Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite

Issue Date = The date the policy or letter was issued to the customer - NOT the 'start date'

End Date = Enter the end as shown on the worker’s compensation document as the ‘End Date’ within Onsite unless the document IS NOT issued by Coal Mine Insurance.
If the document IS NOT issued by Coal Mine Insurance you will need to enter an expiry date on 30.09.2018

Business name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

Only CMI insurance is accepted from 1st July 2018, however the transition period runs from 1 July 2018 to 30 September 2018.

During the transition period employers with workers in or about a coal mine that don’t already have a policy with CMI** will only need to ensure that they have a current Certificate of Currency from a workers compensation insurer to cover those workers.

**CMI= Coal Mine Insurance managed by Coal Services.

From 1 October 2018, after the expiry of the transition period, employers with workers in or about a coal mine will need to have a Certificate of Currency from CMI for a policy.

If you are an employer with employees that work in or about a coal mine you will need to take out a policy with Coal Mines Insurance that covers those employees.

“Work in or about coal mine” definition: Work undertaken at any pit or other place where coal mining is carried on or which is being developed for coal mining to be carried on, including any place located at or in the vicinity of the mine, where material extracted from the coal mine is processed.

This will include situations where:

- - Companies with employees that work in or about a coal mine for only part of a year.
  - Companies with employees that work some of the time in or about a coal mine and elsewhere for the rest of the time
  - Companies with some employees that only work in or about a coal mine and some employees that never work in or about a coal mine
  - Companies providing services ancillary to coal mining, for example, fuel deliveries, equipment deliveries, mining equipment maintenance and repairs, construction
  - Companies providing services not directly related to coal mining, for example, the servicing of office equipment, general deliveries, administration or consulting in an office environment.

Additional Criteria:
- - Sole trader with employee(s) require a CMI policy for their employee(s) only and Personal Injury/Accident/Incident Insurance for themselves.
  - Cross border arrangement still apply. Although if the company’s employees are working for more than 6 months in NSW a CMI policy is required.
    For more information on the cross border arrangements please visit the State Insurance Regulatory Authority’s website: sira.nsw.gov.au

If documented refers to ‘Self Insurance / Insurer’, Self-Insurance - escalate to BHP Mt Arthur
BHP Mt Arthur will then check with CMI
Income protection not accepted.
Must be current

Must be issued from Coal Mines Insurance or an exemption from Coal Mines Insurance.
BHP will accept the Interim Certificate of Currency from – Coal Mines Insurance

Issue Date = Policy start date on certificate
Expiry Date = Policy end date on certificate + 1 month
Ensure the insurer listed on the

worker’s compensation

document

is listed

in the ‘Insurer’ field

within Onsite. Usually this can be found on the letterhead or in the footer

– must be Coal Mines Insurance
Enter the employer number / policy number shown in the document in the ‘Policy Number’ field

within Onsite.

Enter relevant State abbreviation then ‘Workers Compensation’ in the ‘Item’ field within Onsite
Interim Certificate – Use Validity dates as outlined on the Certificate

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