Page Comparison

Motor Vehicle Insurance Policy 

• Business name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
  
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• Include list / schedule of vehicles covered if applicable or an umbrella policy  covering all motor vehicles registered under that company name.
• Accepted types: Motor Vehicle, CTP, Comprehensive, Motor Fleet, Third Party PropertyMust be minimum 10 million (AUD) coverage for 3^rd Party Liability / Legal Liability / 3^rd Party Property - Minimum not required for comprehensive.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

• Issue Date = Start of coverage date listed on policy
• Expiry Date  = Coverage end date listed on policy (If the policy is paid on a monthly 
  monthly basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number = as specified on the policy
• Item = As = Accepted type of Motor Vehicle Insurance as specified on the policy <accepted type> Motor Vehicle Insurance
  
• Amount Description
 = As specified on policy <3^rdParty Liability / Legal Liability / 3^rd Party Property>  EXCEPT amount not required for Comprehensive
• = Same as item
• Amount = as
per policy (minimum of 10 million AUD) EXCEPT amount not required for Comprehensive
• specified on policy

• Business name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• Must display Mobile Plant and Equipment as the type
• Must also include a schedule of items covered and how much they are insured for (usually in table format) - typically market or replacement value.The minimum amount is in reference to the Third Party Liability not the total sum insured. If the document doesn't have the Third Party Liability coverage displayed it is not acceptable.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

• Issue Date = Start of coverage date listed on policy
• Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
  basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number = as specified on the policy
• Item = Mobile Plant and Machinery or ISR (Industrial Special Risk)
• Amount Description = not required
• Amount = not required - No minimum or maximum amount requiredEquipment

Insurance.Professional Indemnity.Certificate of Currency

• Business Name and ABN (if listed) needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• Must be a minimum amount of $1,000,000 or greater where specified in contract.
• Must state Professional Indemnity
• The certificate must be dated in the last 12 months and must evidence dates of insurance cover for the current date

Self-Insurance

• If the company indicates 'Self Insured' = Signed letter to be uploaded from the contracting partner. This will be escalated to consider the financial creditworthiness of the contracting partner and the risk profile of the contract.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

• • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
    basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Professional Indemnity
  • Amount Description = Same as item
  • Amount = as specified on policy (no minimum amount required as this is set per contract)

  
  

Public &/or Product Liability Insurance

• Company name on document must match the details registered in Onsite Track Easy and ABN if listed
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• If a certificates states a company name and ‘its subsidiaries’ then this is ok to accept where the contracting partner is listed on the certificate, please add to the business rule for future reference

• The actual public liability amount must meet or exceed AUS$20,000,000
• All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.
• If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.
• Please record certificate validity dates as per document

• If a certificate is submitted and refers to the liability cover under another name (as mentioned in the table above, under “REQUIRES APPROVAL”), we will need to request from the company a revised certificate of insurance naming the contracting partner

• If the document is not one of the “ACCEPTED” forms of Public Liability types, it must be referred to BHP Mt Arthur for approval.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Workers Compensation Insurance - New South Wales

• Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within OnsiteBusiness name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
• P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
• Aust / Australia can be accepted in any of these forms if also listed as the name in the system
• Ttee (means trust) this is acceptable as long as the rest of the name matches
• If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

• Only CMI insurance is accepted from 1st July 2018, however the transition period runs from 1 July 2018 to 30 September 2018.

During the transition period employers with workers in or about a coal mine that don’t already have a policy with CMI** will only need to ensure that they have a current Certificate of Currency from a workers compensation insurer to cover those workers.

 **CMI= Coal Mine Insurance managed by Coal Services.

From 1 October 2018, after the expiry of the transition period, employers with workers in or about a coal mine will need to have a Certificate of Currency from CMI for a policy.

If you are an employer with employees that work in or about a coal mine you will need to take out a policy with Coal Mines Insurance that covers those employees.

“Work in or about coal mine” definition: Work undertaken at any pit or other place where coal mining is carried on or which is being developed for coal mining to be carried on, including any place located at or in the vicinity of the mine, where material extracted from the coal mine is processed.

This will include situations where:

• • • Companies with employees that work in or about a coal mine for only part of a year.
    • Companies with employees that work some of the time in or about a coal mine and elsewhere for the rest of the time
    • Companies with some employees that only work in or about a coal mine and some employees that never work in or about a coal mine
    • Companies providing services ancillary to coal mining, for example, fuel deliveries, equipment deliveries, mining equipment maintenance and repairs, construction
    • Companies providing services not directly related to coal mining, for example, the servicing of office equipment, general deliveries, administration or consulting in an office environment.

• Additional Criteria:
  • • Sole trader with employee(s) require a CMI policy for their employee(s) only and Personal Injury/Accident/Incident Insurance for themselves.
    • Cross border arrangement still apply. Although if the company’s employees are working for more than 6 months in NSW a CMI policy is required.
      For more information on the cross border arrangements please visit the State Insurance Regulatory Authority’s website: sira.nsw.gov.au

• If documented refers to ‘Self Insurance / Insurer’, Self-Insurance - escalate to BHP Mt Arthur
  BHP Mt Arthur will then check with CMI  
• Income protection not accepted.
• Must be current

• Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
• End Date = Enter the end as shown on the worker’s compensation document as the ‘End Date’ within Onsite unless the document IS NOT issued by Coal Mine Insurance.
  If the document IS NOT issued by Coal Mine Insurance you will need to enter an expiry date on 30.09.2018Must be issued from Coal Mines Insurance or an exemption from Coal Mines Insurance.
• BHP will accept the Interim Certificate of Currency from – Coal Mines Insurance

• Issue Date = Policy start date on certificate
• Expiry Date = Policy end date on certificate + 1 month
• Ensure the insurer listed on the worker’s compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer – must be Coal Mines Insurance
• Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
• Enter relevant State abbreviation then ‘Workers Compensation’ in the ‘Item’ field within Onsite
• Interim Certificate – Use Validity dates as outlined on the Certificate