Versions Compared

Old Version 18

changes.mady.by.user Anika McEvoy

Saved on

compared with

New Version Current

changes.mady.by.user Marivic.Sumagaysay

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
Image Removed

Image Added


  • Document must be fully completed and signed in all signature blocks
  • Contracting company details must be displayed on form
  • Contracting company details must match registered company details in Onsite
  • Contract company supervisor – must match FORM 1
  • Site/Area; WHC Contract Owner (Class B & C); WHC Coordinator – must be completed as per site required
    • Expand
    titleAppointment and Nomination Forms

    Anchor
    whcappointmentforms
    whcappointmentforms

    CertificationCertification RequirementsUpload RequirementsExamples

    Whitehaven Coal

    Contract

    Contractor Owner Appointment Form

    • Document must be fully completed and signed by all required WHC personnel in all signature blocks
    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Name of appointee – Contract Owner as listed on FORM 1
  •  Sites must be listed
    • WHC Contract Coordinator -

    (WHC-FRM-Contractor Owner)


    • Name of Appointee: Contractor Owner as listed on WHC-FRM-Contractor Engagement
    • Name of Contracting Company: Must be listed and match company registered in the system
    • This appointment applies at the following WHC Site(s) / Department(s): Site(s) must be ticked
    • WHC Contractor Owner:must complete name, signature and date.
    Name must match FORM 1.
    • Appointed
    by – signed as per FORM 1
  • Black and white or colour copy is accepted
  • The mine operator or relevant manager must sign the form
  • Whitehaven Coal Contract Owner Appointment Form to be completed and uploaded in Portal and Onsite.
  • Contract Owner is not needed for class A
    • Black and white or colour copy is acceptedApproval (Site or Area)
    • By: Sign off must be completed by a Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with the relevant site/s ticked as per the Approved Authorisers list

    The latest version of this form is issue 4.0. The next previous version can also be accepted.

    • Issue date to be recorded as Date of document approval by WHC
  • Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years

    •  

    Whitehaven Coal Contract Coordinator Appointment Form

    • Document must be fully completed and signed by all required WHC personnel in all signature blocks
    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Name of appointee – Contract Coordinator as listed FORM 2 and FORM 1
    • Sites must be listed
    • WHC Contract Coordinator - must complete name, signature and date. Name must match FORM 1.
    • Appointed by – must match FORM 1
    • The mine operator or relevant manager must sign the form
    • Whitehaven Coal Contract Coordinator Appointment Form to be completed and uploaded in Portal and Onsite.
    • Black and white or colour copy is accepted
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years

     

    Contractor Company Supervisor Nomination Form

    • Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry

    Pegasus staff click here for additional business rule information prior to completing file verification


    Whitehaven Coal Contractor Coordinator Appointment Form (WHC-FRM-Contractor Coordinator)



    • Name of Appointee:Must be a WHC employee
    • Name of Contracting Company:must be listed and match registered company in the system
    • This appointment applies at the following WHC Site(s)/Department(s):Site(s) must be ticked
    • WHC Contract Coordinator: must complete name, signature and date.
    Name must match FORM 1.
  • The mine operator or relevant manager must sign the form
  • Whitehaven Coal Company Supervisor form to be completed and uploaded in Portal and Onsite.
  • Black and white or colour copy is accepted
    • Issue date to be recorded as Date   of document signature by contracting company
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years

     

    Whitehaven Coal Authority to Undertake Induction
  • Contracting company details must be displayed on form
  • Contracting company details must match registered company details in Onsite
  • Authority to undertake Induction form to be completed and uploaded
    • Black and white or colour copy is acceptedCertificationCertification RequirementsUpload RequirementsExamples

    Head Contractor Details

    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Head contractor Company details to be displayed
    • Black and white or colour copy is accepted
    • Issue date to be recorded as the date of submission
    • Expiry date to be calculated as 6 months from Issue date
      AnchorsubcontractorformsubcontractorformSubcontractor Details
    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Subcontractor Company details to be displayed
    • Black and white or colour copy is accepted
    • Issue date to be recorded as the date of submission
    • Expiry date to be calculated as 6 months from Issue date
     
    • Appointed By: WHC Contractor Owner must match the contracting company’s WHC-FRM-Contractor Engagement


    The latest version of this form is issue 8.0. The next previous version can also be accepted.
    • Issue date to be recorded as Date of document approval by WHC
    Image Removed
    Expand
    titleContractor Details
    • Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry

    Pegasus staff click here for additional business rule information prior to completing file verification

    Image Added




    Whitehaven Coal
    Expand
    titleContractor Engagement


    CertificationCertification RequirementsUpload RequirementsExamples

    Anchor
    contractorengagementform1
    contractorengagementform1

    Whitehaven Coal

    WHC-FRM-Contractor Engagement

    Form 1

    – [SITE]




    • Contracting
    company details
    • Company: must be
    displayed on formContracting company details must
    • listed and match registered company
    details
    • in
    Onsite
    • the system
    • Contractor
    company supervisor box must be completed
  • Site/Area – must be listed as per site required; WHC Contractor Owner (class B & C) – must be listed; WHC Contract Coordinator(s) – must be listed – One contract coordinator per site, the contract owner might or might not be the same for all sites listed
  • Scope of Work section must be listed
  • Contractor Classification must be ticked and must match class in Onsite.
  • Duration of work, cost, & people must be completed
  • Contractor management section all questions completed
  • Notifications to relevant WHC department - optional
  • Approval – must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form.
  • Whitehaven Coal Contractor Engagement Form 1 to be completed and uploaded
    • Black and white or colour copy is accepted
    • Representative Name: must be listed (not applicable for Class A)
    • WHC Contractor Owner Name: must be listed
    • Site(s): must be ticked. Click HERE for a list of sites;
    • Scope of work: must be completed
    • Classification Result: must be indicated and responses to questions circled
    • Sub-contractors: must be completed
    • WHC HSE Document Review Acknowledgement: if classification is B or C the appropriate box must be indicated (not required for Class A)
    • Contractor Representative (System Acknowledgement): must be completed
    • WHC Contractor Owner (System Approval): must be completed
    • Approvals to Engage Company for NEW FORM (Version 7.0 OR 8.0): A Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with each site indicated on page 1 must sign off. These approvers must be on the Approved Authorisers list.
    • List of authorised approvers per site can be found HERE

    The latest version of this form is issue 8.0. The next previous version can also be accepted. 

    • Issue date to be recorded as Date of document approval by WHC
    Expiration to be recorded
    • Mine Operator or Delegate or Relevant Manager
    • Expiry date is 3 years from
    starting date except if stated otherwise in the document.
    • the date of approval

    Pegasus staff click here for additional business rule information prior to completing file verification

    Image Modified

    Anchor

    SubContractorEngagementForm5

    subcontractorengagementform5

    		SubContractorEngagementForm5

    subcontractorengagementform5
    WHC-FRM-Sub-contractor Engagement

    Form 5 (Subcontractor engaged by a primary contractor)
    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Black and white or colour copy is accepted
    • Document must be fully completed and signed in all signature blocks by Contract owner, Contract coordinator and nominated contractor company supervisor. Names of people required to sign can be identified in the appropriate forms that must also be uploaded (see below)
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1
    Image Removed

    Whitehaven Coal Sub-contractor Engagement Form 5 (Uploaded by primary contractor for subcontractors they engage)

    • Forms are uploaded but not against a cert – need to be transferred to non-verified cert
    • Document must be fully completed and signed in all signature blocks by Contract owner, Contract coordinator and nominated contractor company supervisor. Names of people required to sign can be identified in the appropriate forms that must also be uploaded (see below)
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1
     
    Expand
    titleHSC Documentation
    Anchorhandcdocform2handcdocform2
    CertificationCertification RequirementsUpload RequirementsExamplesWhitehaven Coal HSC Document Form 2
  • Document must be fully completed and signed by all required WHC personnel
  • If company has selected Narrabri as the site they are working at then all three signature bloclks must be signed. Contract owner / coordinator names can be identified in the appropriate forms that must also be uploaded (see below)
  • If the company has selected only Open Cut site(s) then only the Open Cut signature block needs to be completed.
  • Contracting company details must be displayed on form
  • Contracting company details must match registered company details in Onsite
    • Black and white or colour copy is accepted 

    - [MAIN / FIRST / SECOND / THIRD / FOURTH / FIFTH /  SIXTH / SEVENTH] - [DIRECT / SUB] - [SITE NAME]



    IF submitted by a Primary Contracting Company:


    • Sub-contractor Company: must be listed and match a registered company in the system
    • Primary Contracting Company: must be listed and match registered company in the system
    • Primary Contractor Representative: must be listed
    • WHC Contractor Owner Name: must be listed
    • Site(s): must be ticked - Click HERE for a list of sites.
    • Scope of work: must be completed
    • Sub-contractor Management: must be completed
    • Primary Contractor Representative (Acknowledgement): must be completed
    • WHC Contractor Owner (Sub-contractor Approval): must be completed

    The next previous version of the current form can be accepted.


    IF submitted by a Subcontracting Company:

    • Sub-contractor Company: must be listed and match registered company in the system
    • Primary Contracting Company: must be listed and match a registered company in the system
    • Primary Contractor Representative: must be listed
    • WHC Contractor Owner Name: must be listed
    • Site(s): must be ticked - Click HERE for a list of sites.
    • Scope of work: must be completed
    • Sub-contractor Management: must be completed
    • Primary Contractor Representative (Acknowledgement): must be completed
    • WHC Contractor Owner (Sub-contractor Approval): must be completed

    The latest version of this form is issue 6.0. The next previous version of the current form can be accepted.

    • Issue date to be recorded as Date of document approval by WHC Contractor Owner
  • Expiration date as per Whitehaven Coal Contractor Engagement Form 1
    • Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry

    Pegasus staff click here for additional business rule information prior to completing file verification

    Image Added



     
    Expand
    titleHSE Documentation

    Anchor
    hsedocumentation
    hsedocumentation

    CertificationCertification RequirementsUpload RequirementsExamples

    Whitehaven Coal HSE Document Form 2

    • Contracting company details must be displayed on form
    • Contracting company details must match registered company details in Onsite
    • Contractor Company Supervisor – listed
    • Site/Area; WHC Contract Owner (class B & C); WHC contract Coordinator – must match details listed on FORM 1
    • WHC Group Standards – OC and/or Narrabri mine section completed. 
    • Other relevant WHC standards or procedures – optional
    • WHC (OC) and/or WHC (NCO) Approvals – must match FORM 1. Must have name printed, signed and dated. 1 Mine operator minimum or relevant manager must sign for his area for OC, U/G need 3 signatures for MME, electrical and mechanical Engineering
    • Contractor Company Acknowledgement must be completed – the Class must match FORM 1, name needs to be inserted in statement.
    • The class must be selected, to confirm that they agree to classification given
    • Contractor company supervisor – Must have name printed, signature and dated.
    • Approval – Must have name printed, signature and dated.
    • Whitehaven Coal H&C Document Form 2 to be completed and uploaded
    • Black and white or colour copy is accepted
    • Issue date to be recorded as Date of document approval by WHC
    • Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years
    WHC-FRM-Contractor HSEManagement Plan Review – (SITE NAME) 
    • Only required for Class C
    • Form is valid for 3 years
    • Contracting Company name much match the name of the company in the system
    • Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
    • Issue date to be recorded as date of document approval by WHC Contractor Owner
    • Expiry date to be recorded as 3 years from issue date


    Image Added

    WHC-FRM-Contractor HSE Management Plan Review – Biodiversity Offsets
    • Only required for Class C
    • Form is valid for 3 years
    • Contracting Company name much match the name of the company in the system
    • Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
    • Issue date to be recorded as date of document approval by WHC Contractor Owner
    • Expiry date to be recorded as 3 years from issue date