Certification | Certification Requirements | Upload Requirements | Examples |
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| Whitehaven Coal WHC-FRM-Contractor Engagement | Form 1 company details displayed on formContracting company details must - listed and match registered company
| details Onsite company supervisor box must be completedSite/Area – must be listed as per site required; WHC Contractor Owner (class B & C) – must be listed; WHC Contract Coordinator(s) – must be listed – One contract coordinator per site, the contract owner might or might not be the same for all sites listedScope of Work section must be listedContractor Classification must be ticked and must match class in Onsite.Duration of work, cost, & people must be completedContractor management section all questions completedNotifications to relevant WHC department - optionalApproval – must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form.Whitehaven Coal Contractor Engagement Form 1 to be completed and uploadedBlack and white or colour copy is accepted- Representative Name: must be listed (not applicable for Class A)
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked. Click HERE for a list of sites;
- Scope of work: must be completed
- Classification Result: must be indicated and responses to questions circled
- Sub-contractors: must be completed
- WHC HSE Document Review Acknowledgement: if classification is B or C the appropriate box must be indicated (not required for Class A)
- Contractor Representative (System Acknowledgement): must be completed
- WHC Contractor Owner (System Approval): must be completed
- Approvals to Engage Company for NEW FORM (Version 7.0 OR 8.0): A Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with each site indicated on page 1 must sign off. These approvers must be on the Approved Authorisers list.
- List of authorised approvers per site can be found HERE
The latest version of this form is issue 8.0. The next previous version can also be accepted.
| - Issue date to be recorded as Date of document approval by WHC
| Expiration to be recorded - Mine Operator or Delegate or Relevant Manager
- Expiry date is 3 years from
| starting date except if stated otherwise in the document.SubContractorEngagementForm5 | subcontractorengagementform5 |
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SubContractorEngagementForm5 | Whitehaven Coal | subcontractorengagementform5 |
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| WHC-FRM-Sub-contractor Engagement
| Form 5 (Subcontractor engaged by a primary contractor)- Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Black and white or colour copy is accepted
- Document must be fully completed and signed in all signature blocks by Contract owner, Contract coordinator and nominated contractor company supervisor. Names of people required to sign can be identified in the appropriate forms that must also be uploaded (see below)
| - Issue date to be recorded as Date of document approval by WHC
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1
| Image Removed | WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5
| - Primary Contracting company details must be displayed on form
- Sub- Contracting company details must be displayed on form.
- Primary Contracting company details must match registered company details in Onsite
- Primary contactor company - must be listed with contact details and company to match FORM 1.
- Sub- contractor company - must be listed with contact details
- Site/Area; WHC Contract Owner (Class B & C); WHC Coordinator(s)
- Scope of work completed
- Approval – Must have name printed, signature and dated. Contract owner must match form 2.
- Duration of work, cost, & people must be completed
- Sub-contractor management – all fields completed
- Approval (site or area) – WHC contract owner must match FROM 2. Must have name, signature and date.
- Acknowledgement – Primary contractor company supervisor name must match FORM 1.
- Form 5 must be fully completed before upload
- Black and white or colour copy is accepted
NOTE: Sub-contractors of sub-contractors will be related to the primary contractor. | - Form(s) can be uploaded separately or as a bundle.
1 form per sub-contractorExpiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 years | |