Competency | Document Type | Competency Requirements | Upload Requirements | Examples |
Medical.Assessment.NSW Coal Compliant Medical
Functional Capacity Evaluation and Fit Test Reports to be uploaded with medical if required. (See business rules below)
Medical
Business Rule updated by WHC 26/2/21
- Narrabri Underground – a new inductee’s medical must within the last 3 months (if the worker has a current compliant Order 43 medical, a Site Access Medical can be accepted – both must be uploaded together)
- Narrabri Underground – re-inductee’s medical must be within the last 12 months (if the worker has a current compliant Order 43 medical, a Site Access Medical can be accepted – both must be uploaded together)
- WHC Health Surveillance Certificate of Fitness
- Site Access Medical (Coal Services)
- Site Induction Medical (External Order 43 Provider)
Competency
Competency Requirements
Upload Requirements
Medical.Assessment.NSW Coal Compliant Medical
Functional Capacity Evaluation and Fit Test Reports to be uploaded with medical if required. (See business rules below)
Medical
Business Rule updated by WHC 26/2/21COAL MINE WORKERS HEALTH SCHEME ASSESSMENT (COAL BOARD MEDICAL) | Medical – (QLD) |
|
|
New Inductees (as indicated on the ATUI)
- Must also provide a Functional Capacity Evaluation (see business rule below)
- A Respiratory Fit Test Report is required for most roles involved in production, processing and maintenance (see business rule below)
Amber Medical Results
- If inductee has received an amber medical, review Early Review (Competency - Health & Safety.Medical.Early Review) business rule (below) to check if an Early Review Plan is required.
- Issue Date = Original Order 43 assessment/examination date (NOT the review date)
NOTE: For Pre-Placement Medical Review documents, the issue date should be the date of original pre-placement; not the date of assessment
- Expiry Date = 3 years from issue date (unless the medical has a specified review date, as this date would then become the expiry ate)
Functional Capacity Evaluation
To be uploaded with Medical.Assessment.NSW Coal Compliant Medical
Business rule last updated by WHC 4/1/21
Additional requirements for NEW INDUCTEES only.
In addition to the 'Medical.Assessment.NSW Coal Compliant Medical' new inductees working in a coal mining area MAY (depending on their role[s] selection) also be required to undergo a funtional capacity assessment as per the below criteria prior to commencing with WHC.
Click HERE to view what roles require and FCE and / or Respiratory FIT test. If required, please upload with the medical.
- Name and date of birth to match the person
- Must be dated – no older than 12 months
- Must include the Position/Role
- Must include; the date, the name and signature of either the Doctor, Physiotherapist, Exercise Physiologist or Occupational Therapist.
- Some acceptable FCE example templates are issued by: Humanonics, Rural Fit, Sonic, BIS, Mader, Coal Services, WHC FCE and Monadelphous (However these are not the only acceptable templates)
For standard competency requirements please click here.
Pegasus staff CLICK HERE for additional business rule information prior to verification of competency
This document will be included within the file upload for the competency named Medical.Assessment.NSW Coal Compliant Medical
Fit Test Report (Respiratory fit test)
To be uploaded with Medical.Assessment.NSW Coal Compliant Medical
Business rule last updated by WHC 9/10/20
Additional requirements for NEW INDUCTEES only.
In addition to the 'Medical.Assessment.NSW Coal Compliant Medical' new inductees working in a coal mining area MAY (depending on their role[s] selection) also be required to undergo a fit test as per the below criteria prior to commencing with WHC.
Click HERE to view what roles require and FCE and / or Respiratory FIT test. If required, please upload with the medical.
- Name and date of birth to match the person
- Must include; the date, the name and signature of either the Doctor, Physiotherapist, Exercise Physiologist or Occupational Therapist as the fit test operator
For standard competency requirements please click here.
Pegasus staff CLICK HERE for additional business rule information prior to verification of competency
This document will be included within the file upload for the competency named Medical.Assessment.NSW Coal Compliant Medical meaning the issue and expiry date[s] will be the same as whats listed for this competency
Competency
Early Review
(Competency - Health & Safety.Medical.Early Review)
Business rule last updated by WHC 22/07/2021
When a worker receives an Amber medical result from their Order 43 medical (as shown on the traffic light page of the medical) an early review play may be required. Early Review Plans are required to be uploaded against the Early Review Plan competency.
An early review plan is not required for the below:
- Early/repeat audiometry
- Early/repeat spirometry
- Prescription safety glasses
- Hearing loss (unless it does not meet commercial driving standards)
- Where a spirometry and fit test was unable to be completed due to COVID-19 restrictions.
For all other Amber medical results a WHC-FRM-Early Review Plan is required.
Download and complete WHC-FRM-Early Review Plan (from the Whitehaven Intranet – login details as per Whitehaven Contractor Management Forms), ensuring that it has been discussed with the worker, they understand the follow up requirements and they have signed where relevant
- Worker Name: must match the Order 43 medical
- Date of Birth: must match the Order 43 medical
- Role: Worker role - must match the role selected in the portal
- Site: indicate which site/s the worker will be working at
- A medical should not be verified until the ERP has been submitted and is compliant
- ERP expiry date/date Order 43 review required: must be entered and be the date per the medical for which the review is required (see the example - Click here )
- ERP Number: Number can be populated if known, leave blank if unknown
- ERP file needs to be uploaded against the ERP competency
Early Review Plans which require sign off by Whitehaven Coal (check box is ticked indicating restrictions on the WHC-FRM-Early Review Plan) must be approved by an authorised approver listed below:
- Jessica Pereira
- Justin Lawrence
- Ellen Watson
- Andrew Denovan
- Issue Date = Original Order 43 assessment/examination date (NOT the review date)
- Expiry Date = Date to be calculated as per example:
- Example
- Amber medical result indicated
- Original Order 43 assessment/examination date was 13/05/2019
- Review time indicated is 12 months
- ERP expiry date would be 13/05/2020
- Example
Medical.-.Chest X-Ray - ILO Report
Business rule last updated by WHC 25.02.2021
Must indicate that it is an ILO Chest X-ray report (must be full report)
If the Chest X-ray report does not read ‘No evidence of pneumoconiosis, OR ILO Classification 0/0’ the contractor is required to send the report to CS Health to verify there are no concerns that require follow up.
If the Chest X-ray report recommends a HRCT scan, the HRCT report must also be attached
QLD Coal Mine Worker Health Scheme B-Read X-ray reports are acceptable (NB. These will be escalated to Whitehaven Coal for review)
Issue Date = date of examination
Expiry Date = 3 years from date of examination (unless a review date is listed then enter the expiry as the earliest expiring date)
Medical.Assessment.NSW Coal Compliant Medical Functional Capacity Evaluation, Alcohol and Other Drug Test and Respiratory Fit Test Reports to be uploaded with medical if required. (See business rules below) | Medical (NSW Order 43) | New inductees require: - Current Order 43 medical - Drug and Alcohol test - ILO Chest X-Ray - FCE (AS PER ROLE REQIREMENTS) Ongoing workforce (already inducted) require: - Current Order 43 medical (drug and alcohol and FCE not required) - ILO Chest X-Ray or ILO B-read report General Rules
|
- Narrabri Underground – a new inductee’s medical must within the last 3 months (if the worker has a current compliant Order 43 medical, a Site Access Medical can be accepted – both must be uploaded together)
- Narrabri Underground – re-inductee’s medical must be within the last 12 months (if the worker has a current compliant Order 43 medical, a Site Access Medical can be accepted – both must be uploaded together)
|
|
|
- WHC Health Surveillance Certificate of Fitness
- Site Access Medical (Coal Services)
- Site Induction Medical (External Order 43 Provider)
|
|
|
New Inductees (as indicated on the ATUI)
- Must also provide a Functional Capacity Evaluation (see business rule below)
- A Respiratory Fit Test Report is required for most roles involved in production, processing and maintenance (see business rule below)
Amber Medical Results
If inductee
|
Amber Medical Results (when the box is ticked for restrictions / employer actions required)?
|
Delivery Drivers (Open Cut Delivery Driver Training Plan)
| Pegasus |
staff CLICK HERE |
for additional business rule information prior to verification of competency
|
|
NOTE: For Pre-Placement Medical Review documents, the issue date should be the date of original pre-placement; not the date of assessment
|
|
| |
Functional Capacity Evaluation To be uploaded with Medical.Assessment.NSW Coal Compliant Medical |
Additional requirements for NEW INDUCTEES only. |
New inductees working in a coal mining area MAY (depending on their role[s] selection) also be required to undergo a |
functional capacity evaluation (FCE) as per the below criteria prior to commencing with WHC. |
Click HERE to download Medium Functional template. Click HERE to download Heavy Functional template. Click HERE to view what roles require and FCE and / or Respiratory FIT test. If required, please upload with the medical.
|
|
|
For standard competency requirements please click here.
Pegasus staff CLICK HERE for additional business rule information prior to verification of competency
This document will be included within the file upload for the competency named Medical.Assessment.NSW Coal Compliant Medical
Fit Test Report (Respiratory fit test)
To be uploaded with Medical.Assessment.NSW Coal Compliant Medical
Business rule last updated by WHC 9/10/20
Additional requirements for NEW INDUCTEES only.
In addition to the 'Medical.Assessment.NSW Coal Compliant Medical' new inductees working in a coal mining area MAY (depending on their role[s] selection) also be required to undergo a fit test as per the below criteria prior to commencing with WHC.
Click HERE to view what roles require and FCE and / or Respiratory FIT test. If required, please upload with the medical.
- Name and date of birth to match the person
- Must include; the date, the name and signature of either the Doctor, Physiotherapist, Exercise Physiologist or Occupational Therapist as the fit test operator
For standard competency requirements please click here.
Pegasus staff CLICK HERE for
NOTE: If the FCE indicates an ‘Amber’ result the FCE report must be approved by WHC | Pegasus staff CLICK HERE for additional business rule information prior to verification of competency This document will be included within the file upload for the competency named Medical.Assessment.NSW Coal Compliant Medical |
|
Competency | Competency Requirements | Upload Requirements | Examples |
---|---|---|---|
Early Review (Competency - Health & Safety.Medical.Early Review) Business rule last updated by WHC 22/07/2021 | When a worker receives an Amber medical result from their Order 43 medical (as shown on the traffic light page of the medical) an early review plan will be required. Early Review Plans are required to be uploaded against the Early Review Plan competency. An early review plan is not required for the below:
Where medicals identify restrictions, the associated Early Review Plans are to be sent to medicals@whitehavencoal.com.au for review and approval by the authorised approver listed below (Health qualification or Senior WHS role):
Download and complete WHC-FRM-Early Review Plan (from the Whitehaven Coal Document Portal – login details as per this reference guide WHC-SYS-QRG-Whitehaven Coal Document.pdf), ensuring that it has been discussed with the worker, they understand the follow up requirements and they have signed where relevant
Early Review Plans which require sign off by Whitehaven Coal (check box is ticked indicating restrictions on the WHC-FRM-Early Review Plan) must be approved by an authorised approver listed below: Jessica Pereira |
|
Competency | Competency requirements | Upload Requirements | Examples | |||
---|---|---|---|---|---|---|
Medical.-.Chest X-Ray - ILO Report |
Business rule last updated by WHC 25.02.2021
|
|
| |
Medical.-.Chest X-Ray - B Read (QLD) |
|
|
|
|
|