Certification | Certification Requirements | Upload Requirements | Examples |
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contractorengagementform1 | contractorengagementform1 | Whitehaven Coal Contractor Engagement Form 1This business rule was last updated by WHC on 15.01.2018
- Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Contractor company supervisor box must be completed
- Site/Area – must be listed as per site required; WHC Contractor Owner (class B & C) – must be listed; WHC Contract Coordinator(s) – must be listed – One contract coordinator per site, the contract owner might or might not be the same for all sites listed
- Scope of Work section must be listed
- Contractor Classification must be ticked and must match class in Onsite.
- Duration of work, cost, & people must be completed
- Contractor management section all questions completed
- Notifications to relevant WHC department - optional
- Approval – must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form.
List of authorised approvers can be found HERE - Whitehaven Coal Contractor Engagement Form 1 to be completed and uploaded
- Black and white or colour copy is accepted
| - Issue date to be recorded as Date of document approval by WHC
- Expiration to be recorded 3 years from starting date except if stated otherwise in the document.
| Image Removed | WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5
This business rule was last updated by WHC on 15.01.2018
- Primary Contracting company details must be displayed on form
- Sub- Contracting company details must be displayed on form.
- Primary Contracting company details must match registered company details in Onsite
- Primary contactor company - must be listed with contact details and company to match FORM 1.
- Sub- contractor company - must be listed with contact details
- Site/Area; WHC Contract Owner (Class B & C); WHC Coordinator(s)
- Scope of work completed
- Approval – Must have name printed, signature and dated. Contract owner must match form 2.
- Duration of work, cost, & people must be completed
- Sub-contractor management – all fields completed
- Approval (site or area) – WHC contract owner must match FROM 2. Must have name, signature and date.
- Acknowledgement – Primary contractor company supervisor name must match FORM 1.
- Form 5 must be fully completed before upload
- Black and white or colour copy is accepted
NOTE: Sub-contractors of sub-contractors will be related to the primary contractor. NOTE: *When form 5 is uploaded for a sub-contractor and the primary contractor has registered as an uncategorized contractor - send form 5 to site for approval* | - Form(s) can be uploaded separately or as a bundle.
1 form per sub-contractorExpiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 years- By: WHC Contractor Owner must match the contracting company’s WHC-FRM-Contractor Engagement
The latest version of this form is issue 8.0. The next previous version can also be accepted. | - Issue date to be recorded as Date of document approval by WHC
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Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 yearsImage Removed | Contractor Company Supervisor Nomination Form
This business rule was last updated by WHC on 15.01.2018
- Document must be fully completed and signed in all signature blocks
- Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Contract company supervisor – must match FORM 1
- Site/Area; WHC Contract Owner (Class B & C); WHC Coordinator – must be completed as per site required
- Approval (Site or Area) must complete name, signature and date. Name must match FORM 1.
- The mine operator or relevant manager must sign the form
- Whitehaven Coal Company Supervisor form to be completed and uploaded in Portal and Onsite.
- Black and white or colour copy is accepted
| - Issue date to be recorded as Date of document signature by contracting company
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
| Image Removed | Whitehaven Coal Authority to Undertake Induction | - Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Authority to Undertake Induction form to be completed and uploaded
- Black and white or colour copy is accepted
NOTE: All people intending to work underground need Gerald Linde or Brian Williams to sign off on the ATUI (form 3) and Form 2 - MEM - all mechanical trades (Surface and UG) (Richard Hokin)
- EEM - all electrical trades (Surface and UG) (Chris Bentham)
- CHPP, Surface Civil and Engineering - (Aron Cane)
- Surface Drilling, Enviro, cultural Heritage and Tech Services - (Owen Salisbury or Dave Ellwood )
- Safety and Training - (Scott Ginnivan)
Example: If U/G mechanical trade then Gerald or Brian AND Richard Hokin to sign. If enviro work then only Owen or Dave to sign | - Issue date to be recorded as the date of document approval by WHC
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