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Certification | Certification Requirements | Upload Requirements | Examples |
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Whitehaven Coal | Contract Contractor Owner Appointment Form | This business rule was last updated by WHC on 15.01.2018
- Document must be fully completed and signed by all required WHC personnel in all signature blocks
- Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Name of appointee – Contract Owner as listed on FORM 1
Sites must be listedWHC Contract Coordinator - (WHC-FRM-Contractor Owner)
| - Name of Appointee: Contractor Owner as listed on WHC-FRM-Contractor Engagement
- Name of Contracting Company: Must be listed and match company registered in the system
- This appointment applies at the following WHC Site(s) / Department(s): Site(s) must be ticked
- WHC Contractor Owner:must complete name, signature and date
| . Name must match FORM 1 by – signed as per FORM 1Black and white or colour copy is acceptedThe mine operator or relevant manager must sign the formWhitehaven Coal Contract Owner Appointment Form to be completed and uploaded in Portal and Onsite.Contract Owner is not needed for class ABlack and white or colour copy is acceptedWHC Contract Coordinator - - By: Sign off must be completed by a Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with the relevant site/s ticked as per the Approved Authorisers list
The latest version of this form is issue 4.0. The next previous version can also be accepted. | - Issue date to be recorded as Date of document approval by WHC
| Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 yearsImage Removed | Whitehaven Coal Contract Coordinator Appointment Form This business rule was last updated by WHC on 28.03.2018
Document must be fully completed and signed by all required WHC personnel in all signature blocksContracting company details must be displayed on formContracting company details must match registered company details in OnsiteName of appointee – Contract Coordinator as listed FORM 2 and FORM 1Sites must be listed- Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry
Pegasus staff click here for additional business rule information prior to completing file verification | | Whitehaven Coal Contractor Coordinator Appointment Form (WHC-FRM-Contractor Coordinator)
| - Name of Appointee:Must be a WHC employee
- Name of Contracting Company:must be listed and match registered company in the system
- This appointment applies at the following WHC Site(s)/Department(s):Site(s) must be ticked
- WHC Contract Coordinator: must complete name, signature and date
| . Name must match FORM 1 by – must match FORM 1The mine operator or relevant manager must sign the formWhitehaven Coal Contract Coordinator Appointment Form to be completed and uploaded in Portal and Onsite.Black and white or colour copy is accepted- If form 1 is stating several contract coordinators, all forms for contract coordinators should be uploaded in the portal
- Issue date to be recorded as Date of document approval by WHC
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
| Image Removed | Contractor Company Supervisor Nomination Form This business rule was last updated by WHC on 15.01.2018
Document must be fully completed and signed in all signature blocksContracting company details must be displayed on formContracting company details must match registered company details in OnsiteContract company supervisor – must match FORM 1Site/Area; WHC Contract Owner (Class B & C); WHC Coordinator – must be completed as per site requiredApproval (Site or Area) must complete name, signature and date. Name must match FORM 1.The mine operator or relevant manager must sign the formWhitehaven Coal Company Supervisor form to be completed and uploaded in Portal and Onsite.Black and white or colour copy is accepted- By: WHC Contractor Owner must match the contracting company’s WHC-FRM-Contractor Engagement
The latest version of this form is issue 8.0. The next previous version can also be accepted. | - Issue date to be recorded as Date
| of signature contracting companyCertification | Certification Requirements | Upload Requirements | Examples |
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Head Contractor Details | - Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Head contractor Company details to be displayed
- Black and white or colour copy is accepted
| - Issue date to be recorded as the date of submission
- Expiry date to be calculated as 6 months from Issue date
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subcontractorform | subcontractorform | Subcontractor Details- Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Subcontractor Company details to be displayed
- Black and white or colour copy is accepted
| - Issue date to be recorded as the date of submission
- Expiry date to be calculated as 6 months from Issue date
| Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 yearsImage Removed | Whitehaven Coal Authority to Undertake Induction | - Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Authority to Undertake Induction form to be completed and uploaded
- Black and white or colour copy is accepted
NOTE: All people intending to work underground need Gerald Linde or Brian Williams to sign off on the ATUI (form 3) and Form 2 - MEM - all mechanical trades (Surface and UG) (Richard Hokin)
- EEM - all electrical trades (Surface and UG) (Chris Bentham)
- CHPP, Surface Civil and Engineering - (Aron Cane)
- Surface Drilling, Enviro, cultural Heritage and Tech Services - (Owen Salisbury or Dave Ellwood )
- Safety and Training - (Scott Ginnivan)
Example: If U/G mechanical trade then Gerald or Brian AND Richard Hokin to sign. If enviro work then only Owen or Dave to sign | - Issue date to be recorded as the date of document approval by WHC
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