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contractorengagementform1 | contractorengagementform1 | Whitehaven Coal Contractor Engagement Form 1This business rule was last updated by WHC on 16.05.2018
Contractor company: must be displayed on form and must match registered company details in Onsite. Contractor company supervisor: must be listed - Site/Area: must be listed as per site required;
WHC Contractor Owner (class B & C): must be listed; WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed - Scope of Work: must be listed
- Contractor Classification & Justification: must be ticked and must match class selected in Onsite.
- Contractor management section all questions completed
- Approval (Site or Area): must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form.
List of authorised approvers can be found HERE - Black and white or colour copy is accepted
The latest version of the Form 1 document is issue 5.0 - only latest version accepted | - Issue date to be recorded as Date of document approval by WHC
- Expiration to be recorded 3 years from starting date except if stated otherwise in the document.
| Image Removed | WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5
This business rule was last updated by WHC on 26.02.2019
Primary Contractor company: Must match contracting company on FORM 1 and must match registered company in onsite.
IMPORTANT; If the primary company listed on the WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5, is the registering company which you are now processing, refer to their Form 1 and 2. If they do not have a Form 1, they have registered incorrectly. Do not proceed.
If the Sub-contractor company listed on the WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5, is the registering company which you are now processing, Pegasus staff will need to look up the primary contractor’s profile in Onsite, click on their compliance tab and refer to their Form 1 and 2. If the primary contractor has not registered yet and there is no form 1 or 2 to refer to, please ensure that the owner recorded on this form for each site, is the same person signing off approval for each site.
Sub-contractor Company: details must be displayed on form.
Site/Area: must be listed as per site required;WHC Contractor Owner (class B & C): must be listed;WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listedScope of Work: must be listed- Sub-contractor Management: all questions completed.
- Approval (site or area): WHC contract owner must match FROM 2. Must have name, signature and date.
- Acknowledgement: Primary contractor company supervisor name must match FORM 1, must be signed and dated.
- Black and white or colour copy is accepted
The latest version of the Form 5 document is issue 4.0 – only latest version accepted- Form(s) can be uploaded separately or as a bundle.
1 form per sub-contractorExpiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 years- approval by WHC Mine Operator or Delegate or Relevant Manager
- Expiry date is 3 years from the date of approval
Pegasus staff click here for additional business rule information prior to completing file verification | |
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| subcontractorengagementform5 |
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| WHC-FRM-Sub-contractor Engagement - [MAIN / FIRST / SECOND / THIRD / FOURTH / FIFTH / SIXTH / SEVENTH] - [DIRECT / SUB] - [SITE NAME]
| IF submitted by a Primary Contracting Company:
- Sub-contractor Company: must be listed and match a registered company in the system
- Primary Contracting Company: must be listed and match registered company in the system
- Primary Contractor Representative: must be listed
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked - Click HERE for a list of sites.
- Scope of work: must be completed
- Sub-contractor Management: must be completed
- Primary Contractor Representative (Acknowledgement): must be completed
- WHC Contractor Owner (Sub-contractor Approval): must be completed
The next previous version of the current form can be accepted.
IF submitted by a Subcontracting Company: - Sub-contractor Company: must be listed and match registered company in the system
- Primary Contracting Company: must be listed and match a registered company in the system
- Primary Contractor Representative: must be listed
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked - Click HERE for a list of sites.
- Scope of work: must be completed
- Sub-contractor Management: must be completed
- Primary Contractor Representative (Acknowledgement): must be completed
- WHC Contractor Owner (Sub-contractor Approval): must be completed
The latest version of this form is issue 6.0. The next previous version of the current form can be accepted. | - Issue date to be recorded as Date of document approval by WHC Contractor Owner
- Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry
Pegasus staff click here for additional business rule information prior to completing file verification | |