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contractorengagementform1 | contractorengagementform1 | Whitehaven Coal Contractor Engagement Form 1This business rule was last updated by WHC on 26.02.2019
Contractor company: must be displayed on form and must match registered company details in Onsite.
Contractor company supervisor: must be listed
- Site/Area: must be listed as per site required - Click HERE for a list of sites;
WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
- Scope of Work: must be listed
- Contractor Classification & Justification: must be ticked and must match class selected in Onsite.
- Contractor management section all questions completed
- Approval (Site or Area): must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form.
List of authorised approvers can be found HERE - Black and white or colour copy is accepted
The latest version of the Form 1 document is issue 5.0 - only latest version accepted- Issue date to be recorded as Date of document approval by WHC
- Expiration to be recorded 3 years from starting date except if stated otherwise in the document.
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subcontractorengagementform5 | subcontractorengagementform5 | WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5 This business rule was last updated by WHC on 31.03.2020
Primary Contractor company: Must have a primary contracting company listed who is already registered with Whitehaven Coal. Sub-contractor Company: Must be listed. Site/Area: must be listed as per site required - Click HEREfor a list of sites. WHC Contractor Owner (class B & C): must be listed; WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed Scope of Work: must be listed. Approval (site or area): A minimum of one WHC contract owner must be listed and must match primary contracting company Form 1. Acknowledgement:Primary contractor company supervisor name must match Form 1. Version 5.0 released 06/04/2018, previous versions accepted for 3 months past this release date.
| - Form(s) can be uploaded separately or as a bundle.
1 form per sub-contractorExpiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 years- approval by WHC Mine Operator or Delegate or Relevant Manager
- Expiry date is 3 years from the date of approval
Pegasus staff click here for additional business rule information prior to completing file verification | |
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| subcontractorengagementform5 |
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| subcontractorengagementform5 |
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| WHC-FRM-Sub-contractor Engagement - [MAIN / FIRST / SECOND / THIRD / FOURTH / FIFTH / SIXTH / SEVENTH] - [DIRECT / SUB] - [SITE NAME]
| IF submitted by a Primary Contracting Company:
- Sub-contractor Company: must be listed and match a registered company in the system
- Primary Contracting Company: must be listed and match registered company in the system
- Primary Contractor Representative: must be listed
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked - Click HERE for a list of sites.
- Scope of work: must be completed
- Sub-contractor Management: must be completed
- Primary Contractor Representative (Acknowledgement): must be completed
- WHC Contractor Owner (Sub-contractor Approval): must be completed
The next previous version of the current form can be accepted.
IF submitted by a Subcontracting Company: - Sub-contractor Company: must be listed and match registered company in the system
- Primary Contracting Company: must be listed and match a registered company in the system
- Primary Contractor Representative: must be listed
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked - Click HERE for a list of sites.
- Scope of work: must be completed
- Sub-contractor Management: must be completed
- Primary Contractor Representative (Acknowledgement): must be completed
- WHC Contractor Owner (Sub-contractor Approval): must be completed
The latest version of this form is issue 6.0. The next previous version of the current form can be accepted. | - Issue date to be recorded as Date of document approval by WHC Contractor Owner
- Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry
Pegasus staff click here for additional business rule information prior to completing file verification | |