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contractorengagementform1 | contractorengagementform1 | Whitehaven Coal Contractor Engagement Form 1This business rule was last updated by WHC on 26.02.2019
Contractor company: must be displayed on form and must match registered company details in system.
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
Contractor company supervisor: must be listed
- Site/Area: must be listed as per site required - Click HERE for a list of sites;
WHC Contractor Owner (class B & C): must be listed;
WHC Contract Coordinator(s): names must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
- Scope of Work: must be listed
- Contractor Classification & Justification: must be ticked and must match class selected in system.
- Contractor management section all questions completed
- Approval (Site or Area): must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form.
List of authorised approvers can be found HERE - Black and white or colour copy is accepted
The latest version of the Form 1 document is issue 5.0 - only latest version accepted- Issue date to be recorded as Date of document approval by WHC
- Expiration to be recorded 3 years from starting date except if stated otherwise in the document.
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subcontractorengagementform5 | subcontractorengagementform5 | WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5 This business rule was last updated by WHC on 02.04.2020
Primary Contractor company: Must have a primary contracting company listed who is already registered with Whitehaven Coal.
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
Sub-contractor Company: Must be listed.
Site/Area: must be listed as per site required - approval by WHC Mine Operator or Delegate or Relevant Manager
- Expiry date is 3 years from the date of approval
Pegasus staff click here for additional business rule information prior to completing file verification | |
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| subcontractorengagementform5 |
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| subcontractorengagementform5 |
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| WHC-FRM-Sub-contractor Engagement - [MAIN / FIRST / SECOND / THIRD / FOURTH / FIFTH / SIXTH / SEVENTH] - [DIRECT / SUB] - [SITE NAME]
| IF submitted by a Primary Contracting Company:
- Sub-contractor Company: must be listed and match a registered company in the system
- Primary Contracting Company: must be listed and match registered company in the system
- Primary Contractor Representative: must be listed
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked - Click HERE for a list of sites.
- Scope of work: must be completed
- Sub-contractor Management: must be completed
- Primary Contractor Representative (Acknowledgement): must be completed
- WHC Contractor Owner (Sub-contractor Approval): must be completed
The next previous version of the current form can be accepted.
IF submitted by a Subcontracting Company: - Sub-contractor Company: must be listed and match registered company in the system
- Primary Contracting Company: must be listed and match a registered company in the system
- Primary Contractor Representative: must be listed
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked - Click HERE for a list of sites.
WHC Contractor Owner (class B & C): must be listed; WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed Scope of Work: must be listed. Approval (site or area): A minimum of one WHC contract owner must be listed and must match primary contracting company Form 1. Acknowledgement:Primary contractor company supervisor name must match Form 1. Version 4.0 released 06/04/2018, previous versions accepted for 3 months past this release date.
- Form(s) can be uploaded separately or as a bundle.
- 1 form per sub-contractor
- Expiration date as per Whitehaven Coal ContractorEngagement Form 1 – valid for 3 yearsScope of work: must be completed
- Sub-contractor Management: must be completed
- Primary Contractor Representative (Acknowledgement): must be completed
- WHC Contractor Owner (Sub-contractor Approval): must be completed
The latest version of this form is issue 6.0. The next previous version of the current form can be accepted. | - Issue date to be recorded as Date of document approval by WHC Contractor Owner
- Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry
Pegasus staff click here for additional business rule information prior to completing file verification | |