Whitehaven Business Rules | Insurances

Insurance.Liability.Contract Works and / or Legal

• Company Name needs to match. If it doesn’t match, evidence must be provided to link the business names together. Ideally, this is a letter or download from the ABR showing the linkage.
• There is no minimum amount set however insured items and limit must be included
• If there are any special conditions these must also be uploaded
• Duration as per document
• Black & White or colour copy acceptable
• Must be current
• Must state ‘contract works’

• Issue and expiry date to be recorded

Insurance.Liability.Public and / or Product

• • Umbrella Agreements are not accepted
  • Must detail:
    Start Date
    End Date
    Insurer
    Policy
    Amount
    Restrictions/condition
  • Company name on document must match the details registered in Onsite Track Easy and ABN if listed
• If a certificates states a company name and ‘its subsidiaries’ then this is ok to accept, please add to the business rule for future reference

• The actual public liability amount must meet or exceed AUS$20,000,000
• Please record certificate validity dates as per document

If the premium is paid monthly, the certificate of currency is only valid for that month. They will need to update monthly.

Accepted:

• Public Liability
• Public and Products Liability
• Broad form Liability
• General and products
• "Combined general liability insurance" when "Public and product" level of insurance is included

Requires Approval:

• General Liability
• Business Liability
• Legal Liability
• Umbrella Liability

Not accepted:

• IT Liability
• Product Only
  
  

• If a policy is submitted and refers to the liability cover under another name (as mentioned in the table above, under “REQUIRES APPROVAL”), we will need to request from the company an excerpt of the policy which explains what the insurance policy covers where it is not called “public liability”.

• If the document is not one of the “ACCEPTED” forms of Public Liability types, it must be referred to Whitehaven for approval.

• All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.
• If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.

 Example of unacceptable insurances:

• Product Liability - $20,000,000 (Unacceptable as it is only product liability - Public liability needs to be included)
• Public Liability Policies under $20,000,000
• A Policy where the minimum insured amount is split amongst the different types of cover
  E.g. Products Liability $10,000,000 and Public Liability $10,000,000 = $20,000,000.

Examples of acceptable insurances:

• Limit of Liability
• Public Liability    $20,000,000
• Public & Products Liability for any one occurrence    $20,000,000
• Broadform Liability   $20,000,000
• Commerical Umbrella insurance is acceptable if uploaded with a public and product liability policy covering a minimum of $10mil for Public liability and $10mil for Products liability. The expiry will then be the policy expiring first.

Accepted Example for "Combined general liability insurance" when "Public and product" level of insurance is included:

NOTE: The 'CERT Type' data such as Insurer, Policy Number, Item and amount do not be complete when verifying the data for this certification

Insurance.Motor Vehicle.Certificate of Currency

• If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
• Include list / schedule of vehicles covered if applicable or an umbrella policy  covering all motor vehicles registered under that company name.
• Accepted types: CTP, Comprehensive, Motor Fleet, Third Party Property
• Must be minimum 10 million (AUD) coverage for 3^rd Party Liability / Legal Liability / 3^rd Party Property - Minimum not required for comprehensive.
  
  

• Issue Date = Start of coverage date listed on policy
• Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly 
  basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number = as specified on the policy
• Item = As specified on policy <accepted type> Motor Vehicle Insurance
• Amount Description = As specified on policy <3^rdParty Liability / Legal Liability / 3^rd Party Property> 
• Amount = as per policy (minimum of 10 million AUD)

Insurance.Professional Indemnity.Certificate of Currency

• Business Name and ABN (if listed) needs to match. If it doesn't match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage
• There is no minimum amount for Professional Indemnity Insurance as this is determined per contract
• Must state Professional Indemnity
• Must be current
• If the policy does not list Professional Indemnity a Product Disclosure Statement (PDS) is required before escalation.
• If PDS states Professional Indemnity coverage – the insurance and PDS needs to be uploaded together for approval
• If the PDS does not specify Professional Indemnity, it will be escalated

Self-Insurance

• If the company indicates 'Self Insured' = Letter to be uploaded from the governing body which has approved the self-insurance;
  please click on the following link to see the current list of approved Self Insured companies in Australia:  http://www.srcc.gov.au/self_insurance/current_licensees.

• • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
    basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Professional Indemnity
  • Amount Description = Same as item
  • Amount = as specified on policy (no minimum amount required as this is set per contract)

   

• Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
• Must display Mobile Plant and Equipment as the type
• Must also include a schedule of items covered and how much they are insured for (usually in table format)
• The minimum amount is in reference to the Third Party Liability not the total sum insured. If the document doesn't have the Third Party Liability coverage displayed it is not acceptable.

• Issue Date = Start of coverage date listed on policy
• Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
  basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number = as specified on the policy
• Item = Plant and Machinery or ISR (Industrial Special Risk)
• Amount Description = not required
• Amount = not required - No minimum or maximum amount required

• Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
• P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
• Aust / Australia can be accepted in any of these forms if also listed as the name in the system
• Ttee (means trust) this is acceptable as long as the rest of the name matches
• If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
• If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
• Only CMI insurance is accepted from 1st July 2018.

  CMI= Coal Mine Insurance managed by Coal Services.

• Must be current
• Personal Injury Insurance for a sole trader can be accepted
• Income protection not accepted.

• Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
• Enter the end as shown on the worker’s compensation document as the ‘End Date’ within Onsite.
• Ensure the insurer listed on the worker’s compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer – must be Coal Mines Insurance
• Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
• Enter relevant State abbreviation then ‘Workers Compensation’ in the ‘Item’ field within Onsite