Competency

Competency Requirements

Upload Requirements

Examples

Medical.Assessment.Category 1

Person Verification

Name on Medical Must match Cardholder name in Onsite
(Shortened version of name is accepted EG. Chris for Christopher)
Date of Birth (DOB) for applicant must be shown on the medical (any page)

Verification of Results

Fit for duty page present
Fit for duty section must be ticked, or review date must be listed.
If a medical has been ticked indicating the applicant is ‘Fit for duty subject to job modification’ Pegasus staff will accept this as normal with no verification toward ensuring the job modification actually does take place

Verification Details

Assessment date (Or appointment date) must be recorded on the fitness for duty page
Medical has been completed by (or co-signed by) an ARA - AHP (Authorised Health Professional) - use this website https://www.riw.net.au/authorised-health-professionals/#find-an-ahp to determine whether the person is an AHP
AHP’s details should be shown (First and Last name OR First name initial with Last name and signature should be present)
Category 1 (or Blue Category) to be displayed
Black and white or colour is accepted
Drug and alcohol testing results are not required to be displayed within the uploaded file however if the results are included, they must indicate a negative test result (unless declared positive but consistent with prescribed medication)

Avetta verifiers click here for additional business rules information prior to verification of this competency

The issue date in Onsite should be recorded as the date the assessment or appointment took
place.

NOTE: The date for the signature requirement of the examining AHP should not be used in lieu
of the assessment date if this information is missing from the form.

NOTE: If you receive a medical document where more than one assessment date / date of completion
is shown: Please use the assessment date from the fitness for duty page

Calculating the Expiry Date
The expiration date for this competency should always be calculated to occur as follows (Unless the
individuals' medical states otherwise):

Step 1

Enter the year the medical was completed
Subtract the year of birth shown on the medical
This will identify the individuals age (then refer to table below to calculate expiry)

Step 2

Up to 46 years old - 5 yearly
Ages 47, 48 and 49 (the expiry would be set as their 52nd birthday)
Age 50-59 - every 2 years
From age 60 - renewed annually

Medical.Assessment.Category 2

Person Verification

Name on Medical Must match Cardholder name in Onsite
(Shortened version of name is accepted EG. Chris for Christopher)
Date of Birth (DOB) for applicant must be shown on the medical (any page)

Verification of Results

Fit for duty page present
Fit for duty section must be ticked, or review date must be listed.
If a medical has been ticked indicating the applicant is ‘Fit for duty subject to job modification’ Pegasus staff will accept this as normal with no verification toward ensuring the job modification actually does take place

Verification Details

Assessment date (Or appointment date) must be recorded on the fitness for duty page
Medical has been completed by (or co-signed by) an ARA - AHP (Authorised Health Professional) - use this website https://www.riw.net.au/authorised-health-professionals/#find-an-ahp to determine whether the person is an AHP
AHP’s details should be shown (First and Last name OR First name initial with Last name and signature should be present)
Category 2 (Or Green Category) to be displayed
Black and white or colour is accepted
Drug and alcohol testing results are not required to be displayed within the uploaded file however if the results are included, they must indicate a negative test result (unless declared positive but consistent with prescribed medication)

NOTE: Medical Category 1 is acceptable for CAT 2 medicals but CAT 2 medical rules must be applied

Avetta verifiers click here for additional business rules information prior to verification of this competency

The issue date in Onsite should be recorded as the date the assessment or appointment took
place.

NOTE: The date for the signature requirement of the examining AHP should not be used in lieu of the
assessment date if this information is missing from the form.

NOTE: If you receive a medical document where more than one assessment date / date of completion is
shown: Please use the assessment date from the fitness for duty page

Calculating the Expiry Date
The expiration date for this competency should always be calculated to occur as follows (Unless the
individuals' medical states otherwise):

Step 1

Enter the year the medical was completed
Subtract the year of birth shown on the medical
This will identify the individuals age (then refer to table below to calculate expiry)

Step 2

Up to 46 years old - 5 yearly
Ages 47, 48 and 49 (the expiry would be set as their 52nd birthday)
Age 50-59 - every 2 years
From age 60 - renewed annually

Medical.Assessment.Category 3

Person Verification

Name on Medical Must match Cardholder name in Onsite
(Shortened version of name is accepted EG. Chris for Christopher)
Date of Birth (DOB) for applicant must be shown on the medical (any page)

Verification of Results

Fit for duty page present
Fit for duty section must be ticked, and completed.
If a medical has been ticked indicating the applicant is ‘Fit for duty subject to job modification’ Pegasus staff will accept this as normal with no verification toward ensuring the job modification actually does take place

Verification Details

Assessment date (Or appointment date) must be recorded on the fitness for duty page
Medical has been completed by (or co-signed by) an ARA - AHP (Authorised Health Professional) - use this website https://www.riw.net.au/authorised-health-professionals/#find-an-ahp to determine whether the person is an AHP
AHP’s details should be shown (First and Last name OR First name initial with Last name)
Category 3 (Or Mauve Category) to be displayed
Black and white or colour is accepted
Drug and alcohol testing results are not required to be displayed within the uploaded file however if the results are included, they must indicate a negative test result (unless declared positive but consistent with prescribed medication)

NOTE: CAT 2 or CAT 1 is acceptable for CAT 3 medicals but CAT 3 medical rules must be applied

Avetta verifiers click here for additional business rules information prior to verification of this competency

The issue date in Onsite should be recorded as the date the assessment or appointment took place.

- NOTE: The date for the signature requirement of the examining AHP should not be used in lieu of the assessment date if this information is missing from the form.
- NOTE: If you receive a medical document where more than one assessment date / date of completion is shown: Please use the assessment date from the fitness for duty page
Calculating the Expiry Date
- Step 1
  - Enter the year the medical was completed
  - Subtract the year of birth shown on the medical
  - This will identify the individuals age (then refer to table below to calculate expiry)
- Step 2
  - The expiration date for this competency should always be calculated to occur on the applicants 40th birthday, so you would enter 40 minus the individuals age, then add this number to the current year which will give the year of expiry. The day and month will be as per date of birth.
  - Example for medical conducted in 2017:
    - 2017 - 1991 = 26
    - 40 - 26 = 14
    - 2017 + 14 = 2031
Exceptions
- If the applicant had a full health assessment completed within 5 years of their 40th birthday you would then allocate an expiration of 5 years from the date the medical was completed.
- After the applicant passes the age of 40, medicals are to be completed every 5 years from the date the medical was completed.
- When the doctor has explicitly indicated an earlier review date than the natural expiry date, the status of the medical should be set as 'Fit for Duty Subject to Review.' A 'Subject to Review' medical cannot be extended past the natural expiry date set by the system for the original medical. Please see the Fitness for duty classes BR for more details
- NOTE: The fitness for duty page of the TFNSW Contractor Health Assessment Request and Report Form can be accepted with an expiration of 40 years despite the declaration sentence which is printed on the form which states 'This assessment is only valid for five years from the date of my signature below.' However, if the doctor has explicitly indicated an earlier review date is required as a recommendation which is separate to that sentence / declaration, this should be used for the expiration date entry in onsite.