Mt Arthur Coal | Company Business Rules | Insurances

Motor Vehicle Insurance Policy 

• Business name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
  
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• Include list / schedule of vehicles covered if applicable or an umbrella policy  covering all motor vehicles registered under that company name.
• Accepted types: Motor Vehicle, CTP, Comprehensive, Motor Fleet, Third Party Property
• The minimum amount is in reference to the Third Party Liability not the total sum insured. If the document doesn't have the Third Party Liability coverage displayed it is not acceptable.
  
  

• Issue Date = Start of coverage date listed on policy
• Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly 
  basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number = as specified on the policy
• Item = As specified on policy <accepted type> Motor Vehicle Insurance
• Amount = not required - No minimum or maximum amount required
  

• Business name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• Must display Mobile Plant and Equipment as the type
• Must also include a schedule of items covered and how much they are insured for (usually in table format) - typically market or replacement value.
• The minimum amount is in reference to the Third Party Liability not the total sum insured. If the document doesn't have the Third Party Liability coverage displayed it is not acceptable.

• Issue Date = Start of coverage date listed on policy
• Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
  basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number = as specified on the policy
• Item = Mobile Plant and Equipment
• Amount Description = not required
• Amount = not required - No minimum or maximum amount required

Insurance.Professional Indemnity.Certificate of Currency

• Business Name and ABN (if listed) needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• Must be a minimum amount of $1,000,000 or greater where specified in contract.
• Must state Professional Indemnity
• The certificate must be dated in the last 12 months and must evidence dates of insurance cover for the current date

Self-Insurance

• If the company indicates 'Self Insured' = Signed letter to be uploaded from the contracting partner. This will be escalated to consider the financial creditworthiness of the contracting partner and the risk profile of the contract.

• • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
    basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Professional Indemnity
  • Amount Description = Same as item
  • Amount = as specified on policy (no minimum amount required as this is set per contract)

  
  

Public &/or Product Liability Insurance

• Company name on document must match the details registered in Onsite Track Easy and ABN if listed
• We can accept ‘PTY LTD’ or ‘(Pty) Ltd’  in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what’s shown on company compliance paperwork verse what’s shown in onsite.
• If a certificates states a company name and ‘its subsidiaries’ then this is ok to accept where the contracting partner is listed on the certificate

• The actual public liability amount must meet or exceed AUS$20,000,000
• All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.
• If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.
• Please record certificate validity dates as per document

• If a certificate is submitted and refers to the liability cover under another name (as mentioned in the table above, under “REQUIRES APPROVAL”), we will need to request from the company a revised certificate of insurance naming the contracting partner

• If the document is not one of the “ACCEPTED” forms of Public Liability types, it must be referred to BHP Mt Arthur for approval.

• Business name needs to match. If it doesn't match, request a further certificate of insurance from the contractor noting the name of BHP’s contracting partner.
• P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
• Aust / Australia can be accepted in any of these forms if also listed as the name in the system
• Ttee (means trust) this is acceptable as long as the rest of the name matches
• If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
• Must be issued from Coal Mines Insurance or an exemption from Coal Mines Insurance.

• Enter start and ends dates as per policy
• Ensure the insurer listed on the document in the ‘Insurer’ field – must be Coal Mines Insurance
• Enter the employer number / policy number shown in the document in the ‘Policy Number’ field
• Enter relevant State abbreviation then ‘Workers Compensation’ in the ‘Item’ field within Onsite