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Certification | Certification Requirements | Upload Requirements | Examples |
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Motor Vehicle Insurance Policy | Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what’s shown in onsite. Include list / schedule of vehicles covered if applicable or an umbrella policy covering all motor vehicles registered under that company name. Accepted types: Motor Vehicle, CTP, Comprehensive, Motor Fleet, Third Party Property Must be minimum 10 million (AUD) coverage for 3rd Party Liability / Legal Liability / 3rd Party Property - Minimum not required for comprehensive. | Issue Date = Start of coverage date listed on policy Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due) Insurer = Insurer will be listed in policy content Policy Number = as specified on the policy Item = As specified on policy <accepted type> Motor Vehicle Insurance Amount Description = As specified on policy <3rdParty Liability / Legal Liability / 3rd Party Property> EXCEPT amount not required for Comprehensive Amount = as per policy (minimum of 10 million AUD) EXCEPT amount not required for Comprehensive |
Certification | Certification Requirements | Upload Requirements | Examples |
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Personal Income Protection Insurance | Insured Name must match that registered and ABN needs to match. If it doesn't match, government certified evidence must be provided to link the ABN and names together. This is ideally a letter or download from ABR showing the linkage; There is no minimum amount for Income Protection and the amount does not need to be recorded Must be current Must specify the state in which the certification has been uploaded for Must specify Income Protection or Accident and Sickness |
Certification | Certification Requirements | Upload Requirements | Examples |
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Plant and Machinery Insurance | Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite. Must display Mobile Plant and Equipment or Industrial Special Risk (ISR) as the type Must also include a schedule of items covered and how much they are insured for (usually in table format) - typically market or replacement value. The minimum amount is about the Third-Party Liability not the total sum insured. If the document does not have the Third-Party Liability coverage displayed it is not acceptable. Amount = not required - No minimum or maximum amount required | Issue Date = Start of coverage date listed on policy Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due) Insurer = Insurer will be listed in policy content Policy Number = as specified on the policy Item = Plant and Machinery or ISR (Industrial Special Risk) Amount Description = not required |
Certification | Certification Requirements | Upload Requirements | Examples |
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Professional Indemnity Insurance | Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite. Must be a minimum amount of $1,000,000 or greater where specified in contract. Must state Professional Indemnity The certificate must be dated in the last 12 months and must evidence dates of insurance cover for the current date Self-Insurance If the company indicates 'Self Insured' = Signed letter to be uploaded from the contracting partner. This will be escalated to consider the financial creditworthiness of the contracting partner and the risk profile of the contract. | Issue Date = Start of coverage date listed on policy Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due) Insurer = Insurer will be listed in policy content Policy Number = as specified on the policy Amount Description = Same as item Amount = as specified on policy (no minimum amount required as this is set per contract) |
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Public & or Product Liability Insurance | Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite. If a certificate states a company name and ‘its subsidiaries’ then this is ok to accept where the contracting partner is listed on the certificate The actual public liability amount must meet or exceed AUS$20,000,000 All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence. If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved. In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.
Self Insurance
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Certification | Certification Requirements | Upload Requirements | Examples |
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Workers Compensation NSW | Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage ABN (if shown) must match P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system Aust / Australia can be accepted in any of these forms if also listed as the name in the system Ttee (means trust) this is acceptable as long as the rest of the name matches If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return Ensure there is a ‘NSW Scheme Logo’ displayed on the document.
Note: For policies with icare shown you will need to ensure you also include the second page which is generally where it references NSW. OR Verified doc must be Workers Compensation for NSW | Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite. Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:
Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite. Enter NSW Workers Compensation in the ‘Item’ field within Onsite | |
Workers Compensation QLD | Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system Aust / Australia can be accepted in any of these forms if also listed as the name in the system Ttee (means trust) this is acceptable as long as the rest of the name matches If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return Ensure there is a ‘WorkCover Queensland Logo’ displayed on the document. | Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite. Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:
Enter WorkCover Queensland in the ‘Insurer’ field within Onsite. Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite. |
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