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Appointment and Nomination Forms
Certification | Certification Requirements | Upload Requirements | Examples |
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Whitehaven Coal Contract Owner Appointment Form
This business rule was last updated by WHC on 26.02.2019
| - Name of Appointee: Contract Owner as listed on FORM 1 and Form 2
- Contracting company: Must be listed and match company registered in onsite
- This appointment applies at the following WHC Site(s) / Department(s): Sites must be listed
- WHC Contract Owner: must complete name, signature and date. Name must match FORM 1.
- Appointed By: must complete name, signature and date. Name must match FORM 1 - Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site).
- Black and white or colour copy is accepted
- Contract Owner is not needed for class A
- Black and white or colour copy is accepted
The latest version of the Whitehaven Coal Contract Owner Appointment Form is issue 1.0 – only latest version accepted | - If form 1 is stating several contract coordinators, all forms for contract coordinators should be uploaded in the portal
- Issue date to be recorded as Date of document approval by WHC
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
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Whitehaven Coal Contract Coordinator Appointment Form
This business rule was last updated by WHC on 26.02.2019
| - Name of Appointee: Contract Coordinator as listed FORM 2 and FORM 1
- Name of Contracting Company: must be listed and match registered company in Onsite
- This appointment applies at the following WHC Site(s)/Department(s): Sites must be listed
- WHC Contract Coordinator: must complete name, signature and date. Name must match FORM 1.
- Appointed By: must complete name, signature and date. Name must match FORM 1 - Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site).
- Black and white or colour copy is accepted
The latest version of the Whitehaven Coal Contract Coordinator Appointment Form is issue 4.0 – only latest version accepted | - If form 1 is stating several contract coordinators, all forms for contract coordinators should be uploaded in the portal
- Issue date to be recorded as Date of document approval by WHC
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
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Contractor Company Supervisor Nomination Form
This business rule was last updated by WHC on 02.04.2019
| Contractor company: must be displayed on form and must match registered company details in Onsite. Contractor company supervisor: must be listed and match Form 1 and Form 2. - Site/Area: must be listed as per site required - Click HERE for a list of sites;
- WHC Contractor Owner (class B & C): must be listed;
- WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed
- Approval (Site or Area): must have name printed, must be signed and dated. Name must match FORM 1 - Mine Operator or Delegate(Mine Site) or Relevant Manager (Off Site): Note; Version 2 - If the contract owner has signed in place of the Mine Operator or Delegate or Relevant Manager, this can be accepted.
- Black and white or colour copy is accepted
The latest version of the Contractor Company Supervisor Nomination Form is issue 3.0 – version 2 and 3 can be accepted. Version 2 accepted until the 30.09.2019 | - Issue date to be recorded as Date of document signature by contracting company
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1 - valid for 3 years
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Contractor Details
Certification | Certification Requirements | Upload Requirements | Examples |
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Head Contractor Details | - Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Head contractor Company details to be displayed
- Black and white or colour copy is accepted
| - Issue date to be recorded as the date of submission
- Expiry date to be calculated as 6 months from Issue date
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| - Contracting company details must be displayed on form
- Contracting company details must match registered company details in Onsite
- Subcontractor Company details to be displayed
- Black and white or colour copy is accepted
| - Issue date to be recorded as the date of submission
- Expiry date to be calculated as 6 months from Issue date
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Contractor Engagement
Certification | Certification Requirements | Upload Requirements | Examples |
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Whitehaven Coal Contractor Engagement Form 1
This business rule was last updated by WHC on 26.02.2019
| Contractor company: must be displayed on form and must match registered company details in Onsite. Contractor company supervisor: must be listed - Site/Area: must be listed as per site required - Click HERE for a list of sites;
WHC Contractor Owner (class B & C): must be listed; WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed - Scope of Work: must be listed
- Contractor Classification & Justification: must be ticked and must match class selected in Onsite.
- Contractor management section all questions completed
- Approval (Site or Area): must have name printed, must be signed and dated. Must be completed in accordance to the site listed in the field – Site/Area on this form.
List of authorised approvers can be found HERE - Black and white or colour copy is accepted
The latest version of the Form 1 document is issue 5.0 - only latest version accepted | - Issue date to be recorded as Date of document approval by WHC
- Expiration to be recorded 3 years from starting date except if stated otherwise in the document.
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WHC-FRM-SUB-CONTRACTOR ENGAGEMENT –Form 5
This business rule was last updated by WHC on 31.03.2020
| Primary Contractor company: Must have a primary contracting company listed who is already registered with Whitehaven Coal. Sub-contractor Company: Must be listed. Site/Area: must be listed as per site required - Click HEREfor a list of sites. WHC Contractor Owner (class B & C): must be listed; WHC Contract Coordinator(s): must be listed – at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed Scope of Work: must be listed. Approval (site or area): A minimum of one WHC contract owner must be listed and must match primary contracting company Form 1. Acknowledgement:Primary contractor company supervisor name must match Form 1. Version 5.0 released 06/04/2018, previous versions accepted for 3 months past this release date.
| - Form(s) can be uploaded separately or as a bundle.
- 1 form per sub-contractor
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years
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HSE Documentation
Certification | Certification Requirements | Upload Requirements | Examples |
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Whitehaven Coal HSE Document Form 2
This business rule was last updated by WHC on 26.02.2019
| Contractor company: must be displayed on form and must match registered company details in Onsite. Contractor company supervisor: must be listed and match Form 1 - Site/Area: must be listed as per site required - Click HERE for a list of sites;
WHC Contractor Owner (class B & C): must be listed; WHC Contract Coordinator(s): must be listed –at least one contract coordinator per site, the contract owner might or might not be the same for all sites listed - Contracting Company Acknowledgement: Contractor Company to complete either class B or C section.
- Contractor Company Supervisor: must print name, sign and date. Details must match Form 1.
- Black and white or colour copy is accepted
The latest version of the Form 2 document is issue 7.0 – only latest version accepted | - Form 2 only required for Class B and C
- Issue date to be recorded as Date of document approval by WHC
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years
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Business Rule for Version 7.0 of the Whitehaven Coal HSE Document Form 2: - Contract owners and coordinators to be listed for each site,
- Contract owner to approve form
- And contracting company to acknowledge their classification and sign form.
| Business Rule for Version 7.0 of the Whitehaven Coal HSE Document Form 2: - Issue date to be recorded as Date of document approval by WHC
- Expiration date as per Whitehaven Coal Contractor Engagement Form 1 – valid for 3 years
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