Certification | Certification Requirements | Upload Requirement |
Public &/or Product Liability Insurance |
· Company name on document must match the details registered in Onsite Track Easy and ABN if listed
· - Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
- We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite.
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· - If a certificate states a company name and ‘its subsidiaries’ then this is ok to accept where the contracting partner is listed on the certificate
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· - The actual public liability amount must meet or exceed AUS$20,000,000
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· - All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.
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· - If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved. In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.
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· · - Please record certificate validity dates as per document
Accepted: | Requires Approval: | Not accepted: | Public Liability Public and Products Liability Broad form Liability General and products "Combined general liability insurance" when "Public and product" level of insurance is included | General Liability Business Liability Legal Liability Umbrella Liability | IT Liability Product Only |
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· If a certificate is submitted and refers to the liability cover under another name (as mentioned in the table above, under “REQUIRES APPROVAL”), we will need to request from the company a revised certificate of insurance naming the contracting partner
· If the document is not one of the “ACCEPTED” forms of Public Liability types, it must be referred to BHP Mt Arthur for approval.
NOTE: The type of policy can be listed in the 'liability limit' section of the policy (e.g. under the class or description it may refer to a policy type that 'requires approval' however under the limit or interest insured section if it refers specifically to an accepted type listed above this would be deemed acceptable. NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due | - Issue Date = Start of coverage date listed on policy
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· - = Coverage end date listed on policy (If the policy is paid on a
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monthly basis - monthly basis the expiry will be set when the next payment is due)
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· - Insurer = Insurer will be listed in policy content
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· - Policy Number = as specified on the policy
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· = Type of of coverage / policy (i.e. Public & Products Liability, Public Liability, Broadform Liability, General & Public Liability· Amount Description = Same as item
· Amount - = As shown on the insurance policy
- Amount Description = The type of cover where its liability limit covers any one occurrence (e.g. if the limit of indemnity states $20M any one occurrence in respect of public liability AND in the aggregate in respect of the product liability, we will only record public liability as the amount description)
- Amount = as specified on policy (
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must be minimum of 20 million AUD or equivalent- no minimum amount required as this is set per contract)
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· Certification | Certification Requirements | Upload Requirements |
Workers Compensation ACT |
· Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
- Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
- P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
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· - Aust / Australia can be accepted in any of these forms if also listed as the name in the system
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· - Ttee (means trust) this is acceptable as long as the rest of the name matches
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· - If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
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· - If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
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· - Ensure the coverage references ‘ACT’ or ‘Australian Capital Territory’ as shown in the below examples
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Pegasus Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document |
· - Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
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· - Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
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· - Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:
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· - Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
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· - Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
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· - Enter ACT Workers Compensation in the ‘Item’ field within Onsite
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Workers Compensation NSW |
· Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
· · · Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document
· · Only CMI insurance is accepted from 1st July 2018, however the transition period runs from 1 July 2018 to 30 September 2018.
· During the transition period employers with workers in or about a coal mine that don’t already have a policy with CMI** will only need to ensure that they have a current Certificate of Currency from a workers compensation insurer to cover those workers.
· **CMI= Coal Mine Insurance managed by Coal Services.
· From 1 October 2018, after the expiry of the transition period, employers with workers in or about a coal mine will need to have a Certificate of Currency from CMI for a policy. If you are an employer with employees that work in or about a coal mine you will need to take out a policy with Coal Mines Insurance that covers those employees. If the company is exempt from supplying the CMI policy, they must upload the confirmation of exemption letter which is received from Coal Services together with the companies current policy.
· “Work in or about coal mine” definition: Work undertaken at any pit or other place where coal mining is carried on or which is being developed for coal mining to be carried on, including any place located at or in the vicinity of the mine, where material extracted from the coal mine is processed. This will include situations where:
· Companies with employees that work in or about a coal mine for only part of a year.
· Companies with employees that work some of the time in or about a coal mine and elsewhere for the rest of the time
· Companies with some employees that only work in or about a coal mine and some employees that never work in or about a coal mine
· Companies providing services ancillary to coal mining, for example, fuel deliveries, equipment deliveries, mining equipment maintenance and repairs, construction Companies providing services not directly related to coal mining, for example, the servicing of office equipment, general deliveries, administration or consulting in an office environment.
· Additional Criteria: Sole trader with employee(s) require a CMI policy for their employee(s) only and Personal Injury/Accident/Incident Insurance for themselves. Cross border arrangement still apply. Although if the company’s employees are working for more than 6 months in NSW a CMI policy is required. For more information on the cross border arrangements please visit the State Insurance Regulatory Authority’s website: sira.nsw.gov.au
· Must be Current
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OR Image Added OR
Image Added OR - Verified doc must be Workers Compensation for NSW
Image Added | Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. |
· worker’s Onsite unless the document IS NOT issued by Coal Mine Insurance.· If the document IS NOT issued by Coal Mine Insurance you will need to enter an expiry date on 30.09.2018
· Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below: Image Added |
worker’s – must be Coal Mines Insurance Enter the employer number / · Enter relevant State abbreviation then ‘Workers Compensation’ - Enter NSW Workers Compensation in the ‘Item’ field within Onsite
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· Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
· - Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
- P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
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· - Aust / Australia can be accepted in any of these forms if also listed as the name in the system
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· - Ttee (means trust) this is acceptable as long as the rest of the name matches
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· - If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
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· - If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
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· - Ensure the coverage references ‘NT’ or ‘Northern Territory’ as shown in the below examples
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Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document |
· - Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
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· - Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:
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· - Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
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· - Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within includes the Nationally Recognised Training.
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· - Enter NT Workers Compensation in the ‘Item’ field within Onsite
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Workers Compensation QLD |
· Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
· - Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
- P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
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· - Aust / Australia can be accepted in any of these forms if also listed as the name in the system
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· - Ttee (means trust) this is acceptable as long as the rest of the name matches
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· - If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
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· - If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
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· - Ensure there is a ‘WorkCover Queensland Logo’ displayed on the document.
| Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document |
· - Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
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· - Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
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· - Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:
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· - Enter WorkCover Queensland in the ‘Insurer’ field within Onsite.
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· - Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.
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· - Enter QLD Workers Compensation in the ‘Item’ field within Onsite
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Workers Compensation SA |
· Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
· - Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
- P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
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· - Aust / Australia can be accepted in any of these forms if also listed as the name in the system
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· - Ttee (means trust) this is acceptable as long as the rest of the name matches
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· - If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
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· - If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
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· - Ensure there is a ‘Government of South Australia’ Logo displayed on the document.
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· - Verified doc must be Workers Compensation for SA
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· - Note for SA Workers Compensation:
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· - For SA workers compensation document uploads you may note there is no end date recorded on the document. If this is the case, enter the last day of the financial year as the end date for this cert – The last day of the financial year every year falls on the 30th June.
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· - E.g: If you receive an SA Workers Compensation document upload that shows ‘This employer is registered from 06/08/2004, the next upcoming ‘last day of the financial year’ is 30/06/2016 which can be entered as the end date despite not being shown on the document.
| Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document |
· - Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
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· - Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:
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· - Enter Return to Work SA in the ‘Insurer’ field within Onsite.
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· - Enter the employer number listed on the workers compensation document is listed in the ‘Policy Number’ field within Onsite
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· - Enter SA Workers Compensation in the ‘Item’ field within Onsite
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Workers Compensation TAS |
· Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
· - Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
- P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
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· - Aust / Australia can be accepted in any of these forms if also listed as the name in the system
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· - Ttee (means trust) this is acceptable as long as the rest of the name matches
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· - If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
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· - If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
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· - Ensure the coverage references ‘TAS’ or ‘Tasmania’ as shown in the below examples
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· | Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document |
· - Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
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· - Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
- Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:
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· - Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
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· - Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
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· - Enter TAS Workers Compensation in the ‘Item’ field within Onsite
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Workers Compensation VIC |
· Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
· - Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
- P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
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· - Aust / Australia can be accepted in any of these forms if also listed as the name in the system
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· - Ttee (means trust) this is acceptable as long as the rest of the name matches
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· - If document is address to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
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· - If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
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· - If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
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· - Ensure there is a ‘Worksafe Victoria’ logo or ‘Authorised Agent of the Victorian WorkCover Authority’ displayed on the document
| Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document |
· - Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
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· - Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:
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· - Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
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· - Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
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· Workers Compensation in the ‘Item’ field within OnsiteWorkers Compensation WA | · Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
· - Workers Compensation in the ‘Item’ field within Onsite
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Workers Compensation WA | - Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
- P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
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· - Aust / Australia can be accepted in any of these forms if also listed as the name in the system
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· - Ttee (means trust) this is acceptable as long as the rest of the name matches
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· - If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
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· - If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
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· - Ensure the coverage references ‘WA’ or ‘Western Australia’ as shown in the below examples
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· | Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document |
· - Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
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· - Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
- Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:
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· - Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
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· - Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
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· - Enter WA Workers Compensation in the ‘Item’ field within Onsite
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