Mining Business Rules | Aeris Resources | Company | Insurances

Owned by Anika McEvoy
Last updated: Oct 14, 2024 by Gracielle Molino
13 min read


Certification

Certification Requirements

Upload Requirement

Motor Vehicle Insurance Policy 

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what’s shown in onsite.
  • Include list / schedule of vehicles covered if applicable or an umbrella policy covering all motor vehicles registered under that company name.
  • Can accept blanket cover - that allows you to cover multiple buildings and/or specialized personal property under one big limit.
  • Accepted types: Motor Vehicle, CTP, Comprehensive, Motor Fleet, Third Party Property
  • Must be minimum 10 million (AUD) coverage for 3rd Party Liability / Legal Liability / 3rd Party Property - Minimum not required for comprehensive.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = As specified on policy <accepted type> Motor Vehicle Insurance
  • Amount Description = As specified on policy <3rdParty Liability / Legal Liability / 3rd Party Property> EXCEPT amount not required for Comprehensive
  • Amount = as per policy (minimum of 10 million AUD) EXCEPT amount not required for Comprehensive



Certification

Certification Requirements

Upload Requirements

Plant and Equipment Insurance 

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite.
  • Must display Mobile Plant and Equipment or Industrial Special Risk (ISR) as the type
  • Must also include a schedule of items covered and how much they are insured for (usually in table format) - typically market or replacement value.
  • The minimum amount is about the Third-Party Liability not the total sum insured. If the document does not have the Third-Party Liability coverage displayed it is not acceptable.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Plant and Machinery or ISR (Industrial Special Risk)
  • Amount Description = not required
  • Amount = not required - No minimum or maximum amount required



Certification

Certification Requirements

Upload Requirement

Professional Indemnity Certificate of Currency

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite.
  • Must be a minimum amount of $1,000,000 or greater where specified in contract.
  • Must state Professional Indemnity
  • The certificate must be dated in the last 12 months and must evidence dates of insurance cover for the current date

Self-Insurance

If the company indicates 'Self Insured' = Signed letter to be uploaded from the contracting partner. This will be escalated to consider the financial creditworthiness of the contracting partner and the risk profile of the contract.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = Professional Indemnity
  • Amount Description = Same as item
  • Amount = as specified on policy (no minimum amount required as this is set per contract)




Certification

Certification Requirements

Upload Requirement

Public &/or Product Liability Insurance

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • We can accept ‘PTY LTD’ or ‘(Pty) Ltd’ in lieu of ‘Proprietary Limited’ when this is the only difference in the company name between what is shown on company compliance paperwork verse what is shown in onsite.
  • If a certificate states a company name and ‘its subsidiaries’ then this is ok to accept where the contracting partner is listed on the certificate
  • The actual public liability amount must meet or exceed AUS$20,000,000
  • All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.
  • If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.
  • Please record certificate validity dates as per document

Accepted:

Requires Approval:

Not accepted:

Public Liability

Public and Products Liability

Broad form Liability

General and products

"Combined general liability insurance" when "Public and product" level of insurance is included

General Liability

Business Liability

Legal Liability

Umbrella Liability

IT Liability

Product Only

NOTE: The type of policy can be listed in the 'liability limit' section of the policy (e.g. under the class or description it may refer to a policy type that 'requires approval' however under the limit or interest insured section if it refers specifically to an accepted type listed above this would be deemed acceptable.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

  • Issue Date = Start of coverage date listed on policy
  • Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
  • Insurer = Insurer will be listed in policy content
  • Policy Number = as specified on the policy
  • Item = As shown on the insurance policy
  • Amount Description = The type of cover where its liability limit covers any one occurrence (e.g. if the limit of indemnity states $20M any one occurrence in respect of public liability AND in the aggregate in respect of the product liability, we will only record public liability as the amount description)
  • Amount = as specified on policy (no minimum amount required as this is set per contract)



Certification

Certification Requirements

Upload Requirements

Workers Compensation ACT

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system
  • Ttee (means trust) this is acceptable as long as the rest of the name matches
  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
  • Ensure the coverage references ‘ACT’ or ‘Australian Capital Territory’ as shown in the below examples

Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document

  • Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
  • Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
  • Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:
  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
  • Enter ACT Workers Compensation in the ‘Item’ field within Onsite

Workers Compensation NSW

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • ABN (if shown) must match

  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system

  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system

  • Ttee (means trust) this is acceptable as long as the rest of the name matches

  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable

  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return

  • Ensure there is a ‘NSW Scheme Logo’ displayed on the document.


OR

OR

 

OR

  • Verified doc must be Workers Compensation for NSW

Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.

  • Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.

Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU

  • Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.

  • Enter NSW Workers Compensation in the ‘Item’ field within Onsite

Workers Compensation NT

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system
  • Ttee (means trust) this is acceptable as long as the rest of the name matches
  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
  • Ensure the coverage references ‘NT’ or ‘Northern Territory’ as shown in the below examples

Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document

  • Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
  • Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
    Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within includes the Nationally Recognised Training.
  • Enter NT Workers Compensation in the ‘Item’ field within Onsite

Workers Compensation QLD

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system
  • Ttee (means trust) this is acceptable as long as the rest of the name matches
  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
  • Ensure there is a ‘WorkCover Queensland Logo’ displayed on the document.

Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document

  • Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
  • Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
  • Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

  • Enter WorkCover Queensland in the ‘Insurer’ field within Onsite.
  • Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.
  • Enter QLD Workers Compensation in the ‘Item’ field within Onsite

Workers Compensation SA

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system
  • Ttee (means trust) this is acceptable as long as the rest of the name matches
  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
  • Ensure there is a ‘Government of South Australia’ Logo displayed on the document.
  • Verified doc must be Workers Compensation for SA
  • Note for SA Workers Compensation:
  • For SA workers compensation document uploads you may note there is no end date recorded on the document. If this is the case, enter the last day of the financial year as the end date for this cert – The last day of the financial year every year falls on the 30th June.
  • E.g: If you receive an SA Workers Compensation document upload that shows ‘This employer is registered from 06/08/2004, the next upcoming ‘last day of the financial year’ is 30/06/2016 which can be entered as the end date despite not being shown on the document.

Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document

  • Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
  • Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
    Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

  • Enter Return to Work SA in the ‘Insurer’ field within Onsite.
  • Enter the employer number listed on the workers compensation document is listed in the ‘Policy Number’ field within Onsite
  • Enter SA Workers Compensation in the ‘Item’ field within Onsite

Workers Compensation TAS

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system
  • Ttee (means trust) this is acceptable as long as the rest of the name matches
  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
  • Ensure the coverage references ‘TAS’ or ‘Tasmania’ as shown in the below examples

Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document

  • Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
  • Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
  • Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
  • Enter TAS Workers Compensation in the ‘Item’ field within Onsite

Workers Compensation VIC

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system
  • Ttee (means trust) this is acceptable as long as the rest of the name matches
  • If document is address to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
  • Ensure there is a ‘Worksafe Victoria’ logo or ‘Authorised Agent of the Victorian WorkCover Authority’ displayed on the document

Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document

  • Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
  • Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
    Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
  • Enter VIC Workers Compensation in the ‘Item’ field within Onsite

Workers Compensation WA

  • Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
  • P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
  • Aust / Australia can be accepted in any of these forms if also listed as the name in the system
  • Ttee (means trust) this is acceptable as long as the rest of the name matches
  • If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
  • If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
  • Ensure the coverage references ‘WA’ or ‘Western Australia’ as shown in the below examples

Pegasus Staff CLICK HERE for additional Business rule information prior to verification of this document

  • Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
  • Enter the end as shown on the workers compensation document as the ‘End Date’ within Onsite.
  • Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below:

  • Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
  • Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
  • Enter WA Workers Compensation in the ‘Item’ field within Onsite