Utilities Business Rules | GWM | Company Business Rules | Insurances

Motor Vehicle

Certification

Certification Requirements

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Examples

Insurance.Motor Vehicle.Motor Vehicle Insurance

Certificate of Insurance / Confirmation of Insurance / Certificate of Currency / Confirmation of Placement for Motor Vehicle Insurance showing:
Name of insurer
Policy Number
Expiry date
Company name and ABN must match the details registered*. If it doesn’t match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or a download from ABR showing the linkage or a Trust Deed.
Slight business name variations can be accepted when the ABN matches and the name difference is only slight (eg. Pegasus Aust and Pegasus Australia)
Must be minimum 20 million (AUD) coverage (“Limit of Liability”; and “Limit of Indemnity”) for 3rd Party Liability / Legal Liability / 3rd Party Property / Road Risk Liability
*Sole Traders may be subject to exceptions

Accepted Types

CTP

Comprehensive

Motor Fleet

Third Party Property

Commercial Motor

Road Risk
Road Risk Liability
Yellow Cover – Road Risk Liability to 3^rd parties

Must show vehicle/s insured or a reference to coverage for all vehicles similar to the examples shown below:

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy
Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
Insurer = Insurer will be listed in policy content
Policy Number = as specified on the policy
Item = As specified on policy <accepted type> Motor Vehicle Insurance
Amount Description = As specified on policy <3rd Party Liability / Legal Liability / 3rd Party Property/ Road Risk Liability >
Amount = as per policy(“Limit of Liability”; and “Limit of Indemnity”) (minimum of 20 million AUD) UNLESS the policy is for comprehensive, in which case the amount can be 0

Plant Liability

Certification

Certification Requirements

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Examples

Insurance.Property.Plant Liability Insurance

“Certificate of Insurance” or Confirmation of Insurance” or “Certificate of Currency” for Plant & Equipment or Motor Vehicle Insurance showing:
Name of insurer
Policy Number
Expiry date
Company name and ABN must match the details registered. If it doesn’t match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or a download from ABR showing the linkage or a Trust Deed.
Slight business name variations can be accepted when the ABN matches and the name difference is only slight (eg. Pegasus Aust and Pegasus Australia)
Must also include a schedule of items covered and how much they are insured for (usually in table format)

Accepted Types

Mobile Plant and Equipment
Vehicle
Yellow Cover – Road Risk Liability to 3^rd parties
CTP
Comprehensive
Motor Fleet
Third Party Property
Commercial Motor
Road Risk
Road Risk Liability
Plant & Equipment – Industrial Special Plant with Road Risk Liability
*Requirement is - that your have 3^rd party property for your mobile plant that you drive on roads

Must show plant / equipment or vehicle/s insured or a reference to coverage for all vehicles similar to the examples shown below:

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy
Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
Insurer = Insurer will be listed in policy content
Policy Number = as specified on the policy
Item = As specified on policy <accepted type> Motor Vehicle Insurance
Amount Description = As specified on policy <3rd Party Liability / Legal Liability / 3rd Party Property>
Amount = as per policy (“Limit of Liability”; and “Limit of Indemnity”) (minimum of 20 million AUD)

Professional Indemnity

Certification

Certification Requirements

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Examples

Insurance.Professional Indemnity.Professional Indemnity Insurance

Minimum amount for Professional Indemnity = $1 million - this may differ for different pieces of work.
Business Name and ABN needs to match. If it doesn't match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage or a Trust Deed.
Slight business name variations can be accepted when the ABN matches and the name difference is only slight (eg. Pegasus Aust and Pegasus Australia)
Must be current
If the policy does not list Professional Indemnity / Liability or Errors and Omissions a Product Disclosure Statement (PDS) is required before escalation.
If PDS states Professional Indemnity or Errors and Omissions coverage – the insurance and PDS needs to be uploaded together for approval
If the PDS does not specify Professional Indemnity or Errors and Omissions it will be escalated
Accepted Types: Professional Indemnity,Errors or Omissions, Civil Liability, Builder Liability

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy
Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
Insurer = Insurer will be listed in policy content
Policy Number = as specified on the policy
Item = Professional Indemnity
Amount Description = Same as item
Amount = as specific on policy (must be minimum of 1 million AUD or equivalent)

Public Liability

Certification

Certification Requirements

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Examples

Insurance.Liability.Public and/or Product Liability Insurance - $5M

Minimum amount of 5 million dollars Australian for any one occurrence - this may may differ for different pieces of work .
Business Name and ABN needs to match. If it doesn’t match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage or a Trust Deed.
Slight business name variations can be accepted when the ABN matches and the name difference is only slight (eg. Pegasus Aust and Pegasus Australia)
Issue and Expiration dates to be recorded
Must be current

Accepted Types

Not Accepted Types

Public Liability

Yellow Cover with Liability

Public & Products Liability

Broadform Liability

General Liability

Business Liability

Legal Liability

Umbrella Liability

Commercial Liability

Third Party Liability

Trade Insurance

IT Liability

Product only Liability

Public Liability < $5M

A policy where the minimum insured amount is split amongst the different types of cover:

e.g. Products Liability $2,500,000 and Public Liability $2,500,000 = $5,000,000.

NOTE: The type of policy can be listed in the 'liability limit' section of the policy (e.g. under the class or description it may refer to a policy type that 'requires approval' however under the limit or interest insured section if it refers specifically to an accepted type listed above this would be deemed acceptable.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy
Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
Insurer = Insurer will be listed in policy content
Policy Number = as specified on the policy
Item = Type of of coverage / policy (i.e. Public & Products Liability, Public Liability, Broadform Liability, General & Public Liability
Amount Description = The type of cover where its liability limit covers any one occurrence (e.g. if the limit of indemnity states $5M any one occurrence in respect of public liability AND in the aggregate in respect of the product liability, we will only record public liability as the amount description)
Amount = as specific on policy (must be minimum of 5 million AUD or equivalent)

Insurance.Liability.Public and/or Product Liability Insurance - $20M

Minimum amount of 20 million dollars Australian for any one occurrence - this may may differ for different pieces of work .
Business Name and ABN needs to match. If it doesn’t match, government certified evidence must be provided to link the ABN or business names together. This is ideally a letter or download from ABR showing the linkage or a Trust Deed.
Slight business name variations can be accepted when the ABN matches and the name difference is only slight (eg. Pegasus Aust and Pegasus Australia)
Issue and Expiration dates to be recorded

Must be current

Accepted Types

Not Accepted Types

Public Liability

Public & Products Liability

Broadform Liability

General Liability

Business Liability

Legal Liability

Umbrella Liability

Commercial Liability

Third Party Liability

IT Liability

Product only Liability

Public Liability < $20M

A policy where the minimum insured amount is split amongst the different types of cover:

e.g. Products Liability $10,000,000 and Public Liability $10,000,000 = $20,000,000.

NOTE: The type of policy can be listed in the 'liability limit' section of the policy (e.g. under the class or description it may refer to a policy type that 'requires approval' however under the limit or interest insured section if it refers specifically to an accepted type listed above this would be deemed acceptable.

NOTE: If the policy is paid on a monthly basis, the document must show when the recent payment was made or when the next payment is due

Issue Date = Start of coverage date listed on policy
Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly basis the expiry will be set when the next payment is due)
Insurer = Insurer will be listed in policy content
Policy Number = as specified on the policy
Item = Type of of coverage / policy (i.e. Public & Products Liability, Public Liability, Broadform Liability, General & Public Liability
Amount Description = The type of cover where its liability limit covers any one occurrence (e.g. if the limit of indemnity states $20M any one occurrence in respect of public liability AND in the aggregate in respect of the product liability, we will only record public liability as the amount description)
Amount = as specific on policy (must be minimum of 20 million AUD or equivalent)

Workers Compensation

VIC

Certification	Certification Requirements	Upload Requirements	Examples
VIC Workers Compensation	Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system Aust / Australia can be accepted in any of these forms if also listed as the name in the system Ttee (means trust) this is acceptable as long as the rest of the name matches If document is address to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return Ensure there is a ‘Worksafe Victoria’ logo or ‘Authorised Agent of the Victorian WorkCover Authority’ displayed on the document. OR Verified doc must be Workers Compensation for VIC	Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018. Note: Normally the ‘start date’ and ‘end date’ can be recorded as the certificate validity from and to dates as shown below: Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite. Enter VIC Workers Compensation in the ‘Item’ field within Onsite

ACT

Certification	Certification Requirements	Upload Requirements	Examples
ACT Workers Compensation	Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system Aust / Australia can be accepted in any of these forms if also listed as the name in the system Ttee (means trust) this is acceptable as long as the rest of the name matches If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return Ensure the coverage references ‘ACT’ or ‘Australian Capital Territory’ as shown in the below examples OR OR Verified doc must be Workers Compensation for ACT	Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite. End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018. Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be foundon the letterhead or in the footer eg. GIO, Allianz, CGU Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite. Enter ACT Workers Compensation in the ‘Item’ field within Onsite

NSW

Certification

Certification Requirements

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Examples

NSW Workers Compensation

- Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
Ensure there is a ‘NSW Scheme Logo’ displayed on the document.

OR

Verified doc must be Workers Compensation for NSW

Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite
Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.
Enter NSW Workers Compensation in the ‘Item’ field within Onsite

NT

Certification

Certification Requirements

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Examples

NT Workers Compensation

Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
Ensure the coverage references ‘NT’ or ‘Northern Territory’ as shown in the below examples

OR

Verified doc must be Workers Compensation for NT

Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite
Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be found on the letterhead or in the footer eg. GIO, Allianz, CGU
Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within includes the Nationally Recognised Training.Onsite.
Enter NT Workers Compensation in the ‘Item’ field within Onsite

QLD

Certification

Certification Requirements

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Examples

QLD Workers Compensation

Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
Ensure there is a ‘WorkCover Queensland Logo’ displayed on the document.

Verified doc must be Workers Compensation for QLD

Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite
Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

Enter WorkCover Queensland in the ‘Insurer’ field within Onsite.
Enter the policy number shown in the document in the ‘Policy Number’ field within Onsite.
Enter QLD Workers Compensation in the ‘Item’ field within Onsite

SA

Certification

Certification Requirements

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Examples

SA Workers Compensation

Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
Ensure there is a ‘Government of South Australia’ Logo displayed on the document.

Verified doc must be Workers Compensation for SA

Note for SA Workers Compensation:

For SA workers compensation document uploads you may note there is no end date recorded on the document. If this is the case, enter the last day of the finanical year as the end date for this cert – The last day of the financial year every year falls on the 30th June.

E.g: If you receive an SA Workers Compensation document upload that shows ‘This employer is registered from 06/08/2004, the next upcoming ‘last day of the financial year’ is 30/06/2016 which can be entered as the end date despite not being shown on the document.

Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite
Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

Enter Return to Work SA in the ‘Insurer’ field within Onsite.
Enter the employer number listed on the workers compensation document is listed in the ‘Policy Number’ field within Onsite
Enter SA Workers Compensation in the ‘Item’ field within Onsite

TAS

Certification

Certification Requirements

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Examples

TAS Workers Compensation

Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
Ensure the coverage references ‘TAS’ or ‘Tasmania’ as shown in the below examples

OR

Verified doc must be Workers Compensation for TAS

Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite
Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be foundon the letterhead or in the footer eg. GIO, Allianz, CGU
Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
Enter TAS Workers Compensation in the ‘Item’ field within Onsite

WA

Certification

Certification Requirements

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Examples

WA Workers Compensation

Ensure the company / employer name shown on the workers compensation document matches the ‘Company’ field data within Onsite
P/L / Pty LTD / Pty Limited can be accepted in any of these forms if also listed as the name in the system
Aust / Australia can be accepted in any of these forms if also listed as the name in the system
Ttee (means trust) this is acceptable as long as the rest of the name matches
If document is addressed to a slightly different name however the Legal or Trading name is listed on the certificate of currency and matches this is acceptable
If documented refers to ‘Self Insurance / Insurer’ please escalate. Do not return
Ensure the coverage references ‘WA’ or ‘Western Australia’ as shown in the below examples

OR

OR

Verified doc must be Workers Compensation for WA

Start Date = Enter the date of registration / commencement shown on the document as the ‘Start Date’ within Onsite.
End Date = Calculate 2 months in addition to the end date displayed on the Workers Compensation Policy as the 'End Date' in Onsite
Eg. If the Workers Compensation Policy displays and expiry date of 30 June 2018 the End Date in Onsite should be recorded as 30 August 2018.

Ensure the insurer listed on the workers compensation document is listed in the ‘Insurer’ field within Onsite. Usually this can be foundon the letterhead or in the footer eg. GIO, Allianz, CGU
Enter the employer number / policy number shown in the document in the ‘Policy Number’ field within Onsite.
Enter WA Workers Compensation in the ‘Item’ field within Onsite