The Supplier Portal (previously callled Contractor/Worker Portal) is where Supplier Administrators manage workers, their roles and competencies for particular Pegasus Workforce Managment clients.
The available Supplier Portals are found in Pegasus Workforce Gateway with their own tiles (e.g. BHP, Yancoal, Lendlease). Simply add the corresponding tile and it will be available for easy access.
The Supplier Portal is designed for a simple, intuitive and streamlined interface, with alerts, colour-coded status of workers, roles and competencies, and corresponding icons for reference.
With the addition of the Quick Submit Verification process, portals are now more efficient than ever for our Supplier Administrators. Granting more feedback and tool tips inside the portals.
This is a video guide to using the Supplier portal, some of the more common steps you will see, and actions to take if required.
It covers:
- Logging in to a Supplier Portal
- Adding a new Worker
- Paying for a subscription and card (not all portals use this)
- Adding Sites and Roles
- Uploading competencies and viewing business rules
- Managing Pending Actions
Note: as of 20th December 2020, some Portals require you to add a site first, before you can add any Roles. Once you add the Site your employees will work at, they might then be automatically assigned Roles.
Want an overview of the Supplier Portal Process?
This webinar covers the Quick Submit Verification Supplier Portal enhancement being implemented in September 2023.
By registering for this session you will be able to:
- Understand the benefits as a Supplier Administrator
- See the Supplier Portal enhancement
- Watch the process from adding a new worker to having their roles submitted and seeing the follow up emails.
- Have your questions answered live (or emailed to our team if watching on-demand)
- See our support content to help your colleagues
Invite your Workers to the Workforce By Avetta Mobile App from the Supplier Portal. This view shows you how to Invite and also review status of workers who have/have not been invited.
Workforce By Avetta Invitation
Some Supplier Portals have a requirement to use a unique email address for workers. Review this video to see the reason for this implementation and how you can update your workers with their personal email address.
Unique Contacts Guide
Additional Video - Adding a New Worker
This details the steps required for Adding a New Worker (your employee) in the Supplier Portal.
Additional Video - Renewing a Subscription
This video details the steps to renew a subscription in the various Supplier Portals.
Additional Video - Actioning Returned items
Been notified of an items that needs attention? You can action those using these steps.
This video details the additional steps required for Supplier Portal applications that do not send out training links until all documents are approved first.
Renewing Supplier Portal Documents
This shows the steps to renew expired/expiring documents in the Supplier Portals.
Supplier Portal Reports Module
This shows the added reports module to some Supplier Portals. Currently enabled in TransGrid, Visy and Patrick Terninals
For portals that implement the Book Training after Checkout feature
This video will take you through this feature and how as an administrator, you can manage worker bookings for classroom events, the screens it will prompt and how you can view other training bookings that have been made.
Managing Training Prerequisites
Video guide to undestanding the steps and process flow of trianing prerequisites in Supplier portals that have this option enabled.
Renew an Online Induction
Video guide taking you through the process to renew an online induction for a Worker. While the Client might be be different, the steps are the same if you need to renew your workers Online Inductions for a Client.
Steps to pay for portal items using a Purchase Order.
Note this needs to be organised with the accounts@pegasus.net.au team before this will work in the Supplier Portal
Using a PO in the Supplier Portal
New Feature - Company Relationships 17th March 2020
The Company Relationships Feature is designed for our Contractor Companies to help map out relationships they have at sites with the Client and their own Sub-contractors.