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Appointment and Nomination Forms
Certification | Certification Requirements | Upload Requirements | Examples |
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Whitehaven Coal Contractor Owner Appointment Form (WHC-FRM-Contractor Owner)
| - Name of Appointee: Contractor Owner as listed on WHC-FRM-Contractor Engagement
- Name of Contracting Company: Must be listed and match company registered in the system
- This appointment applies at the following WHC Site(s) / Department(s): Site(s) must be ticked
- WHC Contractor Owner:must complete name, signature and date.
- Appointed By: Sign off must be completed by a Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with the relevant site/s ticked as per the Approved Authorisers list
The latest version of this form is issue 4.0 | - Issue date to be recorded as Date of document approval by WHC
- Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry
Pegasus staff click here for additional business rule information prior to completing file verification | |
Whitehaven Coal Contractor Coordinator Appointment Form (WHC-FRM-Contractor Coordinator)
| - Name of Appointee:Must be a WHC employee
- Name of Contracting Company:must be listed and match registered company in the system
- This appointment applies at the following WHC Site(s)/Department(s):Site(s) must be ticked
- WHC Contract Coordinator: must complete name, signature and date.
- Appointed By: WHC Contractor Owner must match the contracting company’s WHC-FRM-Contractor Engagement
The latest version of this form is issue 8.0 | - Issue date to be recorded as Date of document approval by WHC
- Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry
Pegasus staff click here for additional business rule information prior to completing file verification | |
Contractor Engagement
Certification | Certification Requirements | Upload Requirements | Examples |
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WHC-FRM-Contractor Engagement – [SITE]
| - Contracting Company: must be listed and match registered company in the system
- Contractor Representative Name: must be listed (not applicable for Class A)
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked. Click HERE for a list of sites;
- Scope of work: must be completed
- Classification Result: must be indicated and responses to questions circled
- Sub-contractors: must be completed
- WHC HSE Document Review Acknowledgement: if classification is B or C the appropriate box must be indicated (not required for Class A)
- Contractor Representative (System Acknowledgement): must be completed
- WHC Contractor Owner (System Approval): must be completed
- Approvals to Engage Company for NEW FORM (Version 6.0 OR 7.0): A Mine Operator or Delegate (Mine Site) or Relevant Manager (Off Site) associated with each site indicated on page 1 must sign off. These approvers must be on the Approved Authorisers list.
- List of authorised approvers per site can be found HERE
The latest version of this form is issue 7.0
| - Issue date to be recorded as Date of document approval by WHC
- Expiry date is 3 years from the date of approval
Pegasus staff click here for additional business rule information prior to completing file verification | |
WHC-FRM-Sub-contractor Engagement - [MAIN / FIRST / SECOND / THIRD / FOURTH / FIFTH / SIXTH / SEVENTH] - [DIRECT / SUB] - [SITE NAME]
| - Sub-contractor Company: must be listed and match registered company in the system
- Primary Contracting Company: must be listed and match a registered company in the system
- Primary Contractor Representative: must be listed
- WHC Contractor Owner Name: must be listed
- Site(s): must be ticked - Click HERE for a list of sites.
- Scope of work: must be completed
- Sub-contractor Management: must be completed
- Primary Contractor Representative (Acknowledgement): must be completed
- WHC Contractor Owner (Sub-contractor Approval): must be completed
| - Issue date to be recorded as Date of document approval by WHC
- Expiry date must align with the Primary Contracting Company’s WHC-FRM-Contractor Engagement – [SITE] form expiry
Pegasus staff click here for additional business rule information prior to completing file verification | |
HSE Documentation
WHC-FRM-Contractor HSEManagement Plan Review – (SITE NAME) | - Only required for Class C
- Form is valid for 3 years
- Contracting Company name much match the name of the company in the system
- Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
| - Issue date to be recorded as date of document approval by WHC Contractor Owner
- Expiry date to be recorded as 3 years from issue date
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WHC-FRM-Contractor HSE Management Plan Review – Biodiversity Offsets | - Only required for Class C
- Form is valid for 3 years
- Contracting Company name much match the name of the company in the system
- Form to be signed by WHC Contractor Owner, Department Manager and Mining Engineering Manager
| - Issue date to be recorded as date of document approval by WHC Contractor Owner
- Expiry date to be recorded as 3 years from issue date
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