Whitehaven Business Rules | Insurances

Personal Accident, Injury & Sickness

Business Rule last updated by Whitehaven Coal 1/9/20

• Individual name on policy to match the name registered in the system
• There is no minimum amount for Income Protection and the amount does not need to be recorded
• Must be current
• Must specify Income Protection or Accident and Sickness

• Issue Date = Start of coverage date listed on policy
• Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly 
  basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number = as specified on the policy
• Item = Income Protection or Accident and Sickness as specified on the policy
• Amount Description = not required
• Amount = not required

.

Insurance.Liability.Public and / or Product

• • Umbrella Agreements are not accepted
  • Must detail:
    Start Date
    End Date
    Insurer
    Policy
    Amount
    Restrictions/condition
  • Company name on document must match the details registered in Onsite
  • A certificate stating the company name and "its subsidiaries"is acceptable.

• The actual public liability amount must meet or exceed AUS$20,000,000
• Please record certificate validity dates as per document

If the premium is paid monthly, the certificate of currency is only valid for that month. They will need to update monthly.

Accepted:

• Public Liability
• Public and Products Liability
• Broad form Liability
• General and products
• "Combined general liability insurance" when "Public and product" level of insurance is included

Requires Approval:

• General Liability
• Business Liability
• Legal Liability
• Umbrella Liability

Not accepted:

• IT Liability
• Product Only
  
  

• If a policy is submitted and refers to the liability cover under another name (as mentioned in the table above, under “REQUIRES APPROVAL”), we will need to request from the company an excerpt of the policy which explains what the insurance policy covers where it is not called “public liability”.

• If the document is not one of the “ACCEPTED” forms of Public Liability types, it must be referred to Whitehaven for approval.

• All accepted Public Liability policies must be a minimum of 20 million dollars Australian, or equivalent in US Dollars or Euro, for any one occurrence.
• If the amount shown on the document is not listed as an Australian Dollar amount (e.g. US or EURO), use a currency converter to check the amount - if the conversion at the verification processing time meets the required Australian Dollar amount the document can be approved.  In the Comment Field please enter the confirmation that the currency converter process has been completed e.g. ‘Currency Converted and meets the AUD minimum amount required’.

Insurance.Motor Vehicle.Certificate of Currency

• If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
• Accepted types: Motor Vehicle, CTP, Comprehensive, Motor Fleet, Third Party Property,  Commercial Motor insurance, Industrial Special Plant / Road Risk insurance
• List / schedule of vehicles covered or an umbrella policy covering all motor vehicles registered under that company name. NOTE: This is not required if the policy is comprehensive
  
• Must be minimum 10 million (AUD) coverage for 3^rd Party Liability / Legal Liability / 3^rd Party Property - Minimum not required for comprehensive.
  
  

• Issue Date = Start of coverage date listed on policy
• Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly 
  basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number = as specified on the policy
• Item = As specified on policy <accepted type> Motor Vehicle Insurance
• Amount Description = As specified on policy <3^rdParty Liability / Legal Liability / 3^rd Party Property> 
• Amount = as per policy (minimum of 10 million AUD) UNLESS the policy is for comprehensive, in which case the amount can be 0
  

• Business Name needs to match. If it doesn't match, government certified evidence must be provided to link the business names together. This is ideally a letter or download from ABR showing the linkage
• Must display Mobile Plant and Equipment, Industrial Special Risk OR Industrial Special Plant as the type
• Must also include a schedule of items covered and how much they are insured for (usually in table format)
  
  

• Issue Date = Start of coverage date listed on policy
• Expiry Date = Coverage end date listed on policy (If the policy is paid on a monthly
  basis the expiry will be set when the next payment is due)
• Insurer = Insurer will be listed in policy content
• Policy Number = as specified on the policy
• Item = Mobile Plant and Equipment, Industrial Special Risk OR Industrial Special Plant
• Amount Description = not required
• Amount = not required - No minimum or maximum amount required

Workers Compensation Policy - CMI Insurance

• If document refers to ‘Self Insurance / Insurer’ an exemption letter from Coal Services is still required and must be uploaded with the Self-Insurer documentation. This will then be escalated by Pegasus to site for approval.

“Cross border arrangement still apply. Although if the company’s employees are working for more than 6 months in NSW a CMI policy is required. The company will need to provide correspondence from CMI to confirm the Cross Boarder arrangement applies to their case.”

If uncertain about CMI mandatory requirement then contact WHC.